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Documentation & User Guides | FotoWare

Creating predefined metadata using QuickLists, Thesaurii and Linked lists

Where are the metadata lists stored?

The lists of predefined metadata tags are stored in the FotoStation configuration. The actual location will vary depending on whether FotoStation has been configured to load a configuration from a common server location (centralized config) or if it uses an individual configuration per user.

If you're using FotoStation on Mac, click here to read a reference article about where the files are stored.

If you're using Windows, this article explains the file locations in Windows.

1. Standard QuickLists

The standard quicklists are flat-structure lists that let a user pick from a number of predefined values. These lists are stored in a file named ql_<fieldnumber> in the configuration. 

 

For example, a typical quicklist for the Keywords field, #025, (file name ql_025.txt) can look like this:

summer
sky
sun
people
cars​

To learn how users would see this in the metadata editors in FotoStation, click here.

2. Thesaurus QuickLists

A thesaurus quicklist is a hierarchical structure of keywords. Each level in the hierarchy is indented with a <tab> to separate the levels. Thesaurus lists are stored in files named <fieldnumber>.txt, for example 025.txt for the Keywords field. As you can see the only difference between a thesaurus list and a standard flat quicklist naming-wise is the lack of the ql_ prefix in the file names of thesaurus quicklists.

A thesaurus quicklist's content can typically look something like this:

Sports
    Football
    Tennis
    Golf
People
    Man
    Woman
    Child

This topic in the user guide explains how users navigate the thesaurus to find the tags they would like to add to their assets.

3. Lists that link fields together

The third type of files that can be made allow linking of several metadata fields. In structure they look like the thesaurus quicklists described above, but the naming of the text files controls which tab levels in the text files are stored in which fields.

For example, the below thesaurus can be stored with a file name that maps the first level (Sports, People) to Custom field 1 (Field # 200) while the second level is stored in Custom Field 2 (Field # 201). The file name should then be: 200_201.txt

Sports
    Football
    Tennis
    Golf
People
    Man
    Woman
    Child

Tip: Naming the text files correctly to make the metadata map to the correct fields can seem a little daunting at first. Click here to see a sample linked list configuration file that contains all the information you will need to create your own custom quicklists. The same file can be found Its default location in Windows under C:\Users\<Username>\AppData\Roaming\FotoWare\FotoStation\Configuration\Localized\<Language>\Metadata\QuickLists

To see how users can add metadata from such a list in the metadata editor, follow this link.