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Documentation & User Guides | FotoWare

Limiting access to program features

Explains how a system administrator can limit access to certain functionality in FotoStation.

About security

Where: In the FotoStation Configuration, expand the General node and select Security.

A system administrator may want to limit access to certain program features. This can be done from the program configuration, where it is possible to password protect the entire configuration dialog, as well as prevent users from accessing certain types of side panels and program functions.

Typically these restrictions will first be set here and then the configuration will be uploaded to a server share so that it applies to all workstations that download the configuration from a central location.

Password-protecting the program configuration

To prevent unauthorized access to the program configuration dialog, select the checkbox labeled Protect configuration dialogs with a password. Then click on the Set password button to specify a password to access the configuration.

Preventing access to certain program features

To prevent access to certain critical program features, click on the Add button. In the dialog that appears, press the Ctrl key to choose more than one option from the list. The following features can be disabled:

Desktop panel: Prevents access to the Desktop / Finder panel so that users cannot access the file system folders directly from within FotoStation.

Project Panel: Prevents access to all Project panels.

Jobs panel: Prevent access to jobs panels

Metadata edit: Disables the Text button on the toolbar and all related keyboard shortcuts so that the user may not access the text editor and change file metadata.

Metadata Editor Layout: Prevents users from being able to change the layout and field definitions in metadata editors. It also disables the option to use an editor other than the one the administrator has chosen for the archive.

Image edit: Disables the Edit button on the toolbar and all keyboard shortcuts and menu options that allow access to the high-resolution image edit mode.

SmartColor: Disables the use of SmartColor

Crop: Prevents cropping of images.

Acquire: Disables the acquire module for importing files from memory cards and other sources.

Create archive: Disable users’ possibility to create new archives. Only pre-configured archives can be accessed.

Create action: Disable users’ possibility to create new actions. Only pre-configured actions can be used.

Delete file: Prevents deletion of files globally. The prevent deletion of files within certain archives only, this can be done in the properties dialog of each individual archive.

Open file: Prevents users from opening files in their associated external application from within FotoStation.

Stamp: Disables the possibility to use the Stamp function to add metadats to assets.

Attach license: Prevents users from attaching usage licenses to assets.

Tip: To maintain a consistent workflow, it is also possible to limit access to actions on a per-archive basis. See the Configuring Archives chapter to learn how.