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Documentation & User Guides | FotoWare

Controlling access to indexes

How to define which users have access to an index.

Index access rights

On the Access list tab you can determine which users are allowed access to the index. The default setting is to Allow everyone access. However, if you would like to specify access you can do so by selecting the Specify access option and clicking on the Add button at the bottom of the screen. This will bring up a window that lets you search for users and/or groups and give them access. You can type in the complete or part of the user name or group name and click on Search to locate the entry you're looking for.

The type of authentication, whether local or Active Directory-based, is determined by the choice you've made on the Server Settings tab in the Operations Center. Please refer to the Operations Center guide to learn more.

Important points to note:

1. If you choose to allow everyone access, users will still be required to authenticate when connecting to the index. All they will need is to enter any valid username / password on the server or the domain, depending on the type of authentication chosen in the Operations Center. If you would like to not require authentication at all, you can choose to allow everyone access on the index level and then enable anonymous guest access globally on the Index Manager server.

2. Because a client only stores one set of user credentials per server, you cannot configure the client (e.g. FotoWeb or FotoStation) to connect to two different indexes on the same Index Manager server using different credentials. As a consequence, indexes with access restrictions need to be configured with at least one common user account that the client can use to authenticate when requesting access.

Example: If Allow anonymous guest access is enabled globally, and one index has been configured to Allow everyone , while another index on the server has a specific access list set, the client will not be able to connect to both, since in this case it needs two sets of access credentials to get to the indexes (guest access for one and a specific user for the other).

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