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Documentation & User Guides | FotoWare

Creating an offline resource

How to add an offline resource such as a DVD or removable disk to an archive and index its contents.

How to create an offline resource

Open the Offline manager by clicking on the Tools menu and selecting Offline manager. From the Show offline storage in list, select the archive in which you would like to create an offline resource. Then click on the New button. You are then asked to select the folder containing the files you wish to make available offline. As described above, this will normally be a removable disk or a mapped network drive. Browse until you find the desired folder, and then click on the OK button.

If Online Preview is Missing

If you would like FotoStation to start looking for the original file if a preview of the file can’t be found, you must select the checkbox If online preview is missing, try location original. Note that this option will apply to all offline resources.


FotoStation opens the New offline resource window where you can enter information about the offline resource. In the Title field, enter a descriptive title for the resource. Since a folder for the resource has already been selected, you normally don’t need to change the path to the files. If the chosen folder has subfolders containing files that you want to include, select the Include subfolders checkbox.

Offline File Properties

Choose between creating only thumbnails of the files (the Store thumbnail sized version option) or creating both thumbnails and previews of the files on offline storage (the Store thumbnail and preview size versions option). Note that you can make the thumbnails read-only by checking the corresponding checkbox. This way, FotoStation will display a warning if you try to make changes to the thumbnail (or preview), and you will be given the option to remove the write protection.

Offline Information: When FotoStation requires access to the offline resource, it will display a dialog box with the information entered in this part of the New offline resource window. This information is included to make it easy to find and insert the correct removable media. Enter your name in the Added by field, the location where the disk is stored (for example shelf number, the label on the disk itself, etc.) in the Location field, and any other information that may be useful for easy retrieval of the removable media in the Description field.

When you are done, click on the OK button, and the offline resources are created.