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Documentation & User Guides | FotoWare

User types in the FotoWare solution

FotoWare SaaS has two registered, licensed user types - Consumers and Editors. This article lists the features available to each user type.

Availability is dependent on plan. For more information about plans, features, and optional add-ons, contact FotoWare.

Guest user

A guest user is an unauthenticated user that has very limited access to the site via the guest portal.  Archives still have to be configured for guest access by granting Everyone access.

 

Feature

Description

Consumers

Editors

General use

     
Browse and search for content      
Download content Download assets via the web browser interface.  Supported. Also supports processing profiles for delivery of a particular rendition size/quality. Supported

Also supports processing profiles for delivery of a particular rendition size/quality.
Crop & download content Crop images on-demand and download a copy. Supported Supported
Upload content Upload content to FotoWare and add metadata in the process. Supported Supported
Taxonomies Used for navigation in archives and metadata input of predefined metadata. Navigation only
  • Create and manage
  • Use for navigation
  • Use for editing metadata
SmartFolders Used to simplify navigation in archives. Navigation only Create and manage
Order assets via shopping cart
(Order and Approval workflows)
A complete solution for placing and approving orders, with optional e-commerce integration.
  • Add content to shopping cart
  • Check out ordered content

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

  • Add content to shopping cart
  • Check out ordered content
  • Module for approving orders

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

Advanced video playback Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.
       
Edit metadata Add or change metadata to assets stored in FotoWare archives. Not supported.
Note: Consumers can add metadata to assets they upload during the upload process. Metadata cannot be edited post-upload.
Supported
Consent management Use custom templates to manage consent for the use of images or other media. Anyone (users and non-users) can sign consent forms. The management and configuration of consent forms is available to Editors on a Professional plan.
       

Plugins

     
Plugins for Microsoft Office (Word / PowerPoint) Plugins to let users place pictures, graphics and video from FotoWare in Word or PowerPoint via a side panel in Office. Supported Supported
Plugin for InDesign Lets users place content from FotoWare in InDesign layouts, with optional image processing on placement. Not supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.
Plugin for Photoshop Lets users check out and edit FotoWare content in Photoshop or create new content and upload it to FotoWare. Not supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.
Plugin for Illustrator Lets users check out and edit FotoWare content in Illustrator or create new content and upload it to FotoWare. Not supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.
CMS Connector Use the CMS connector to search and publish FotoWare content in a Content Management System (CMS). Not supported Editors can export, manage, and revoke exports.

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

       
FotoWare API for advanced integrations Full access to the FotoWare API for making any kind of third-party integration. Not supported Supported

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.
       

Mobile apps

     
Access to use mobile apps Use of mobile apps for FotoWare. Supported.

The feature set is the same as the web UI.
Supported 

The feature set is the same as the web UI.
       

Workflow features

     
Actions
     
Action features
  • Copy files to output
  • Delete files
  • Access list control
  • Hide asset from view after processing
  • Edit metadata when running action
  • Apply metadata macro
  • Execute webhook
  • Go to URL
  • Action filter by archive/collection and access 

Not supported

Supported

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

Actions only available in the FotoWare Pro User Interface Allow users to crop assets that are sent to a destination (FTP/Email). Not supported Requires FotoWare Pro users.
Markers
     
Visual markers Visual indicators to reflect a metadata state. Supported (Only Standard marker features supported - not Extended Markers)

Availability dependent on plan. See fotoware.com for an overview of plans, features and optional add-ons.

Supported (Standard and Extended Markers)

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

Interactive Markers Clickable markers for executing an action or editing metadata. Not supported Supported

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

Image processing
     
Image Processing profiles applied on user-initiated download Processing of images, e.g. for resizing or file format conversion on user-invoked download. Supported Supported
Annotations
(only available in Professional/Enterprise plans)
     
View annotations (read-only)   Supported Supported

 

Create annotations   Not supported Supported
Comment on existing annotations   Not supported Supported
       

Social Features

     
Albums
     
Create personal albums Create albums containing assets from different archives/collections. Supported Supported
Share albums with other FotoWare users and groups Share files with others who have an account on FotoWare. Supported Supported
Share albums with external parties (using an email address or public links) Share files with eternal users who do not have an account (link via email/social media). Supported Supported

Commenting

     
Commenting on assets and collections   Supported Supported

Site settings

     
Single Sign-on support SSO using Azure AD or an SAML-compliant identity provider.

Supported.

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

White-labeling of site Removal of all FotoWare branding visuals.

Supported

Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons.

 

 

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