User types in the Fotoware solution
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Fotoware SaaS has two registered, licensed user types - Consumers and Editors. This article lists the features available to each user type.
Availability is dependent on plan. For more information about plans, features, and optional add-ons, contact Fotoware.
Guest user
A guest user is an unauthenticated user with limited access to the site via the guest portal. Archives still have to be configured for guest access by granting Everyone access.
Feature |
Description |
Consumers |
Editors |
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General use |
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Browse and search for content | |||
Download content | Download assets via the web browser interface. | Supported. Also supports processing profiles for delivery of a particular rendition size/quality. | Supported Also supports processing profiles for delivery of a particular rendition size/quality. |
Crop & download content | Crop images on-demand and download a copy. | Supported | Supported |
Upload content | Upload content to Fotoware and add metadata in the process. | Supported | Supported |
Taxonomies | Used for navigation in archives and metadata input of predefined metadata. | Navigation only |
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SmartFolders | Used to simplify navigation in archives. | Navigation only | Create and manage |
Order assets via shopping cart (Order and Approval workflows) |
A complete solution for placing and approving orders, with optional e-commerce integration. |
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Advanced video playback | Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. | Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. | Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. |
Edit metadata | Add or change metadata to assets stored in Fotoware archives. | Not supported. Note: Consumers can add metadata to assets they upload during the upload process. Metadata cannot be edited post-upload. |
Supported |
Alerts | Used when a user wants to be notified about new assets on the site that match specific search criteria. | Not supported. | Supported. |
Consent management | Use custom templates to manage consent for the use of images or other media. | Consumers can request consent, manage consent forms, and link assets. Anyone (users and non-users) can sign consent forms |
Editors can can request consent, manage consent forms, link assets. configure consent management, and create consent form templates. |
Plugins |
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Plugins for Microsoft Office (Word / PowerPoint) | Plugins to let users place pictures, graphics, and video from Fotoware in Word or PowerPoint via a side panel in Office. | Supported | Supported |
Plugin for InDesign | Lets users place content from Fotoware in InDesign layouts, with optional image processing on placement. | Not supported | Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Plugin for Photoshop | Lets users check out and edit Fotoware content in Photoshop or create new content and upload it to Fotoware. | Not supported | Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Plugin for Illustrator | Lets users check out and edit Fotoware content in Illustrator or create new content and upload it to Fotoware. | Not supported | Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
CMS Connector | Use the CMS connector to search and publish Fotoware content in a Content Management System (CMS). | Not supported | Editors can export, manage, and revoke exports.
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Fotoware API for advanced integrations | Full access to the Fotoware API for making any kind of third-party integration. | Not supported | Supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Mobile apps |
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Access to use mobile apps | Use of mobile apps for Fotoware. | Supported. The feature set is the same as the web UI. |
Supported The feature set is the same as the web UI. |
Workflow features |
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Actions |
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Action features |
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Not supported |
Supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Actions only available in the Fotoware Pro User Interface | Allow users to crop assets sent to a destination (FTP/Email). | Not supported | Requires Fotoware Pro users. |
Markers |
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Visual markers | Visual indicators to reflect a metadata state. | Supported (Only Standard marker features supported - not Extended Markers)
Availability dependent on plan. See fotoware.com for an overview of plans, features and optional add-ons. |
Supported (Standard and Extended Markers)
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Interactive Markers | Clickable markers for executing an action or editing metadata. | Not supported | Supported
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Image processing |
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Image Processing profiles applied on user-initiated download | Processing of images, e.g. for resizing or file format conversion on user-invoked download. | Supported | Supported |
Annotations
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View annotations (read-only) | Supported | Supported
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Create annotations | Not supported | Supported | |
Comment on existing annotations | Not supported | Supported | |
Social features |
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Albums |
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Create personal albums | Create albums containing assets from different archives/collections. | Supported | Supported |
Share albums with other Fotoware users and groups | Share files with others who have an account on Fotoware. | Supported | Supported |
Share albums with external parties (using an email address or public links) | Share files with eternal users who do not have an account (link via email/social media). | Supported | Supported |
Commenting |
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Commenting on assets and collections | Supported | Supported | |
Site settings |
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Single Sign-on support | SSO using Microsoft Entra ID or an SAML-compliant identity provider. |
Supported. Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
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White-labeling of site | Removal of all Fotoware branding visuals. |
Supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |