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Documentation & User Guides | FotoWare

Requesting consent for use


After creating a consent form that contains all the information you require, the users' consent is obtained either by using the FotoWare Mobile app or by sending out requests to sign from the consent forms management page in the FotoWare UI. This topic explains both ways in which this can be done.

Obtaining consent using FotoWare Mobile

Open the FotoWare Mobile app on your mobile device and log in if this does not happen automatically.

Tap the menu button at the top of the screen, next to your username, and choose Manage consent forms:


Tap on the + at the top right-hand side of the screen to create a new signature request and choose the consent form template to use for this consent.
Note that you cannot create the templates themselves in FotoWare Mobile.



If the person signing the form wants to use their own device, they can scan the QR code that appears on the screen.

  • the person can fill in and sign the form on your device, or
  • you can copy an invitation link to the clipboard and share it with everyone that needs to sign
  • you can share a link to the consent portal via email

Note: The QR code and clipboard option can be used to collect signatures from several individuals. However, the email option creates an invitation that is unique to each recipient.

Consent forms mobile - 4_800px.jpg


Requesting consent from the FotoWare UI

  1. From the Tools (cogwheel) menu in FotoWare, choose Manage Consent Forms. 
  2. Select Request signature in the top right-hand corner of the consent forms page.

Requesting consent from the consent forms page.png

  1. Choose a consent form template from the Select template drop-down list and enter the email addresses of your recipients.
  2. Optionally, add a custom message to the email and click on Send.

You can verify whether the consent has been signed by locating the request on the consent forms management page.

Important: When using email invitations via the web interface as described here, each recipient gets a unique invitation to sign. This unique link received in these emails cannot be used to collect consent from several individuals.

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