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Documentation & User Guides | FotoWare

Placing assets in InDesign layouts

LEGACY: This document describes legacy features.

With the FotoWeb Desktop Extension for InDesign, you can place files from your FotoWeb archives directly in your InDesign layouts.

If you cannot see the Extension after starting InDesign, open the Window menu and choose Extensions - FotoWare FotoWeb. If the extension is not visible there, it will have to be added using the Adobe Extensions Manager.

Searching for assets


Having opened the FotoWeb extension, simply type in a search string and press Enter to find files that match your search criteria. FotoWeb will search in all the archives that your system administrator has configured for use with the CS5 extension. When the search is complete, each archive is represented with a node that can be expanded to view the results. There are also buttons below the search field that allow you to expand and collapse all archives.

To hide an archive from view, for example if you are not interested in results in that archive for future searches) you can right-click on the archive and choose Hide this archive. To return the archive to view, right-click in side the hits view and choose Unhide all archives.

You can change the size of the thumbnails in the list of search hits by adjusting the slider below the search field.

Placing assets in your layout


Having found the files that you would like to place in your layout, double-click a file to select it and then click inside a picture frame in InDesign. You can also select the picture frame first and then double-click the object that you would like to place inside that frame.

If you would like to place a number of pictures into different frames, first make sure that no frame is currently selected, then double click all the files that you would like to place. Then click on the frames in the order that you want to place the selected files. (You will notice that the mouse pointer will indicate the number of files that remain to be placed.


Processing files when placing them in the layout

By right-clicking on an image in the FotoWeb Desktop Extension, you can choose to process the file using a FotoWeb Processing Profile before placing the resulting file in the layout. The available processing profiles may vary from one archive to another, as they are based on a set of profiles that is associated with the archive. The processing may involve resizing, color mode changes, a change in file format and may also involve processing with an external server-side application before the file is delivered to InDesign.

Controlling where files are stored

By clicking on the tools icon in the lower right corner of the FotoWeb Extension you can control where the files that you place in the document are stored. You can choose to place them in the same folder as the InDesign document itself, or you can specify another folder of choice. To make the InDesign document links work, however, we recommend storing the files in a network location that can be accessed by other users of InDesign to avoid having to resolve broken links when the document is reopened.

Choosing metadata to display on thumbnails

To control the amount of metadata you get when hovering over a thumbnail with the cursor, click on the tool icon you can see in the screenshot above. You can choose from these three options:

None: No metadata is displayed when hovering over the thumbnail.

Basic: File name and size information only.

Full: Several metadata fields may be displayed, depending on how the FotoWeb server has been configured.

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