User types in the Fotoware solution
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Fotoware SaaS has two registered, licensed user types - Consumers and Editors. This article lists the features available to each user type.
Availability is dependent on plan. For more information about plans, features, and optional add-ons, contact Fotoware.
Guest user
A guest user is an unauthenticated user with limited access to the site via the guest portal. Archives still have to be configured for guest access by granting Everyone access.
Feature |
Description |
Consumers |
Editors |
|---|---|---|---|
General use |
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| Browse and search for content | |||
| Download content | Download assets via the web browser interface. | Supported. Also supports processing profiles for delivery of a particular rendition size/quality. | Supported Also supports processing profiles for delivery of a particular rendition size/quality. |
| Crop & download content | Crop images on-demand and download a copy. | Supported | Supported |
| Upload content | Upload content to Fotoware and add metadata in the process. | Supported | Supported |
| Taxonomies | Used for navigation in archives and metadata input of predefined metadata. | Navigation only |
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| SmartFolders | Used to simplify navigation in archives. | Navigation only | Create and manage |
| Order assets via shopping cart (Order and Approval workflows) |
A complete solution for placing and approving orders, with optional e-commerce integration. |
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| Advanced video playback | Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. | Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. | Adjust playback speed and direction, adjust color balance and brightness, and extract still frames. |
| Edit metadata | Add or change metadata to assets stored in Fotoware archives. | Not supported. Note: Consumers can add metadata to assets they upload during the upload process. Metadata cannot be edited post-upload. |
Supported |
| Alerts | Used when a user wants to be notified about new assets on the site that match specific search criteria. | Not supported. | Supported. |
| Consent management | Use custom templates to manage consent for using images or other media. | Consumers can request consent, manage consent forms, and link assets. Anyone (users and non-users) can sign consent forms |
Editors can request consent, manage consent forms, link assets. configure consent management, and create consent form templates. |
| Version Control | This feature keeps any number of revisions of an asset when it is updated. Revisions are kept when changes are made to the assets themselves and when changes are made to an asset's metadata. | Consumers can use all Version Control functionality apart from viewing asset revisions (version history). |
Supported. Only Editors can view version history. |
Plugins |
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| Plugins for Microsoft Office (Word / PowerPoint) | Plugins to let users place pictures, graphics, and video from Fotoware in Word or PowerPoint via a side panel in Office. | Supported | Supported |
| Plugin for InDesign | Lets users place content from Fotoware in InDesign layouts, with optional image processing on placement. | Not supported | Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| Plugin for Photoshop | Lets users check out and edit Fotoware content in Photoshop or create new content and upload it to Fotoware. | Not supported | Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| Plugin for Illustrator | Lets users check out and edit Fotoware content in Illustrator or create new content and upload it to Fotoware. | Not supported | Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| CMS Connector | Use the CMS connector to search and publish Fotoware content in a Content Management System (CMS). | Not supported | Editors can export, manage, and revoke exports.
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| Fotoware API for advanced integrations | Full access to the Fotoware API for making any kind of third-party integration. | Not supported | Supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Mobile apps |
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| Access to use mobile apps | Use of mobile apps for Fotoware. | Supported. The feature set is the same as the web UI. |
Supported The feature set is the same as the web UI. |
Workflow features |
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Actions |
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| Action features |
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Not supported |
Supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| Actions only available in the Fotoware Pro User Interface | Allow users to crop assets sent to a destination (FTP/Email). | Not supported | Requires Fotoware Pro users. |
Markers |
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| Visual markers | Visual indicators to reflect a metadata state. | Supported (Only Standard marker features supported - not Extended Markers)
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Supported (Standard and Extended Markers)
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
| Interactive Markers | Clickable markers for executing an action or editing metadata. | Not supported | Supported
Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
Image processing |
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| Image Processing profiles applied on user-initiated download | Processing of images, e.g., for resizing or file format conversion on user-invoked download. | Supported | Supported |
Annotations
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| View annotations (read-only) | Supported | Supported
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| Create annotations | Not supported | Supported | |
| Comment on existing annotations | Not supported | Supported | |
Social features |
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Albums |
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| Create personal albums | Create albums containing assets from different archives/collections. | Supported | Supported |
| Share albums with other Fotoware users and groups | Share files with others who have an account on Fotoware. | Supported | Supported |
| Share albums with external parties (using an email address or public links) | Share files with eternal users who do not have an account (link via email/social media). | Supported | Supported |
Commenting |
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| Commenting on assets and collections | Supported | Supported | |
Site settings |
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| Single sign-on support | SSO using Microsoft Entra ID or a SAML-compliant identity provider. |
Supported. Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
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| White-labeling of site | Removal of all Fotoware branding visuals. |
Supported Availability dependent on plan. See fotoware.com for an overview of plans, features, and optional add-ons. |
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