Fotoware as a Service
Fotoware as a Service is the name of the Fotoware DAM system that runs as a fully managed cloud service.
This section contains all the documentation you need to start setting up the system.
Learn how to add users, set up your archives, upload content, control metadata requirements, share content, and so on.
Fotoware as a Service is regularly updated. Learn about the latest improvements and recently added features in Releases.
- Managing users and groups
- Guides to creating users and groups in Fotoware.
- Configuring archives
- Learn all you need to know to start creating and managing your archives in this guide.
- What are archives?
- Creating an archive
- Adding search filters to an archive
- Assigning a crop profile to an archive
- Assigning a watermark to assets in an archive
- Choosing where files are stored when copied, moved or uploaded to the archive
- Cloning, editing or deleting archives
- Converting all pictures uploaded to an archive to JPEG
- Creating archive navigation using SmartFolders
- Creating a metadata view
- Enabling Google and other search engines to find your archives
- Enabling processing of files that are downloaded
- Enabling taxonomy navigation in archives
- Enabling users to comment on assets in an archive
- Setting archive access and permissions
- Setting the order of archives in the user interface
- Supported file formats in Fotoware as a Service
- Configuring workflows
- When building a workflow system using Fotoware or integrating it into an existing workflow, Actions and Markers are the key components. Learn how to configure them in this guide!
- Configuring site behavior
- Learn about all the options for customizing your FotoWare site.
- Accessing the Site Configuration
- Adding a custom footer to a site
- Adding a custom welcome message to a site
- Adding contact and legal information to a site
- Branding the site
- Changing a site's default page title
- Choosing a default site language
- Configure a notification when an asset is published or revoked
- Configuring cookie warnings
- Configuring Fotoware storage pools
- Configuring notifications when assets change
- Controlling which metadata is included in assets during download
- Controlling which metadata is included in assets when requesting quick renditions
- Creating custom links in the Fotoware titlebar
- Deployment of Fotoware Mobile through Mobile Device Management software
- Enabling Cross-Origin Resource Sharing (CORS)
- Enabling interface style for this site
- Enabling persistent user login (Remember me) functionality
- Enabling the Fotoware Pro interface as the default interface
- How to hide detailed error messages from non-administrative users
- Managing cookies
- Public IP addresses
- Removing Fotoware badges from the user interfaces
- Requiring users to accept terms and conditions when downloading assets
- Requiring users to accept terms and conditions when logging in
- Setting custom background images for use on the Fotoware login screen
- Navigating and searching to find your assets
- Learn the basics of navigating archives, folder structures and any taxonomies in FotoWeb. To learn more about what you can do with your assets, refer to the Working with your assets guide.
- Working with your assets
- This guide helps you understand how to organize your assets in Fotoware. It deals with organizing collections, sharing content with others, processing files in workflows, and much more. The guide focuses on the use of the system and links to the configuration where appropriate.
- Selecting assets
- Choosing a cover image for an archive
- Copying or moving assets between archives or folders
- Cropping and downloading pictures
- Deleting assets
- Downloading assets from FotoWeb
- Duplicating assets
- How asset markers work
- Keyboard shortcuts in FotoWeb
- Pinning assets
- Processing assets using Actions
- Quickly downloading an image preview using Quick Renditions
- Rating assets
- Reference to all features available on the action bar
- Renaming assets
- Rotating pictures
- Setting asset status
- Shopping Cart - Approving or rejecting orders
- Shopping Cart - Placing orders
- Sorting archive content in FotoWeb
- Editing asset metadata
- Adding metadata to your files is paramount to keeping your asset collections in order. This guide explains how to add metadata to assets in the main FotoWeb interface and how you can configure taxonomies to improve archive navigation and facilitate metadata entry for users.
- Uploading files
- How to configure file upload to FotoWeb and how to use the different upload methods.
- Introduction to uploading files
- Uploading files from a browser
- Uploading files with FotoWeb Desktop
- Defining metadata requirements for uploaded assets
- Preserving asset modification time and date stamp on upload
- Preserving metadata on upload
- Problem: Upload information is not added when assets are uploaded
- Uploading files from a mobile device
- Uploading files from the Selection widget
- Uploading files that have XMP sidecar files
- Which metadata fields does FotoWeb write information to when a user uploads files?
- Version Control in Fotoware
- This guide deals with how version control works in Fotoware.
- Albums - Creating and sharing collections
- Learn all about albums - custom collections that can be used for projects and shared with coworkers or externals!
- Placing assets in a CMS
- The CMS Export module in FotoWeb offers the possibility to export any picture or graphics file to a CMS. Learn about the use of the CMS export in this guide.
- Working with the Fotoware Pro interface
- Learn how to perform common tasks in the Pro interface in FotoWeb and how to use it to manage your asset collections.
- Using the Fotoware plugins
- Learn about the plugins that let you use Fotoware in your favorite apps!
- User installation of the Fotoware plugins
- Placing assets in Office documents and presentations
- Enabling the Fotoware plugins for Adobe Creative Cloud on your computer
- Placing assets in InDesign layouts
- Checking out files for local editing
- Managing files that are checked out
- Uploading files with the Fotoware plugin
- Cropping images using the Fotoware plugins
- Editing images with the Fotoware plugin
- FotoWare plugins do not display asset previews
- Problem: Fotoware Plugin action buttons are not available in Firefox
- Working with the Fotoware Extension for Illustrator
- Working with the Fotoware Extension for Photoshop
- Consent management
- Learn how to manage user consent in Fotoware.
- Consent management overview
- Getting started with consent management
- Creating consent categories
- Creating a consent form template
- Requesting consent for use
- Managing pending and signed consent forms
- Asset linking
- Categories of consent
- Consent management general settings
- Consent status of an asset
- Linking assets to consent forms
- Consent management archive settings
- Managing consent
- Setting the consent status of an asset
- Signing a consent form by email
- Signing a consent form by QR code
- Signing a consent form on behalf of another
- Working with consent forms
- User guide to FotoWeb for iPad (Legacy)
- A complete guide to FotoWeb for iPad. Learn how to upload content, browse and search archives, process files in workflows and more.
- Adding more than one site in FotoWeb for iPad
- Browsing an archive
- Browsing subfolders in an archive
- Cannot access photo library on iPad or iPhone
- Defining a FotoWeb server and user credentials
- Photo conferencing using FotoWeb screens (Legacy)
- Previewing assets and metadata
- Processing files in a workflow
- Running a slideshow on a FotoWeb screen (Legacy)
- Searching for assets on iPad
- Setting asset rating and status
- Uploading pictures or videos from your iPad
- Picture conferencing with FotoWeb Screens (Legacy)
- Learn how to use FotoWeb screens to run picture selection processes with internal and / or external users who participate and contribute files using tablets or smartphones.
- What's what in Fotoware
- Learn everything you need to know about Fotoware SaaS before you buy!
- Custom domain name policy
- Does Fotoware offer mobile apps?
- FotoWare browser requirements
- Fotoware Mobile - questions and answers
- Fotoware SaaS maintenance windows
- How can I make my email server accept emails sent from a Fotoware SaaS tenant?
- How do I manage rights in Fotoware?
- How single sign-on works with Fotoware
- How to publish content to a CMS from Fotoware?
- Is there a purchase or ordering module available in Fotoware?
- The difference between pools and archives
- User types in the Fotoware solution
- What's the benefit of having API access to the Fotoware tenant?
- What's the benefit of having a custom domain name for my Fotoware?
- What are albums for?
- What are custom workflows?
- What does the Fotoware plugin for Microsoft Office do?
- What does whitelabeling of the Fotoware site imply?
- What is a guest portal?
- What is the Fotoware Service Level Agreement (SLA)?
- What is the InDesign plugin for Fotoware
- What site branding options are available in Fotoware?
- GDPR
- Learn about GDPR compliance in the Fotoware system
- Fotoware SaaS releases
- This guide contains articles describing new features, changes, and improvements to Fotoware SaaS.
- April 2022 update
- April 2023 update
- April 2024 hotfix 1
- April 2024 update
- August 2019 update
- December 2023 hotfix
- February 2021 update
- April 2024 Hotfix 2
- July 2019 update
- July 2023 update
- July 2024
- June 2021 update
- June 2024 update
- March 2020 update
- March 2024 update
- May 2019 update
- May 2021 update
- May 2023 update
- May 2024 update
- November 2022 updates
- November 2023 update
- November update
- October 2022 update
- October 2024 update
- September 2020 update
- September 2021 update
- September 2023 hotfix
- September 2024
- Activity Exports
- With Activity Exports, you can configure which activity events you want to log and set up one-time exports. The exports can be downloaded as a CSV file.