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Documentation & User Guides | FotoWare

Choosing where files are stored when copied, moved or uploaded to the archive

When users upload, copy or move files to an archive, assets will by default be stored in the first document folder in the archive.

This setting can be customized to alternatively 1) allow users to choose a subfolder themselves or 2) let the administrator define the precise folder that assets are stored in. The latter alternative can be useful for instance when Color Factory is used to process files directly after uploading before it places them in their final destination folder.

Tip: This setting in the archive configuration is also honored by the API. This means that if you write an integration that uploads files to a certain FotoWeb archive with a predefined input folder set, that's where the uploaded file will be stored. This is an excellent way to control the precise workflow when uploading new content to the system.

The setting is found in the archive properties, on the Export and Import tab:

copy-move-upload to archive on-prem.png

In the Copy/Move/Upload to archive section, choose between DefaultPredefined or File system:

Default: Files are always stored in the first document folder in the archive

User selection: Users are given the option to choose the destination folder in a navigation tree

File system: The storage folder is preset by the administrator and cannot be overridden.

Tip: If you choose to preset the folder that assets are stored in  using the File system option above, you can in fact choose to store the files in a folder that's completely disconnected from the actual archive. By using e.g. FotoWare Color Factory or other processing software you can then create a workflow that applies processing to the ingested assets before they're stored in their final destination.