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Excluding metadata fields from indexing

How to exclude certain fields from the index so that the content cannot be searched for.

Why would I want to exclude fields from the index?

If files in your archives contain sensitive information that you want to make unsearchable, or if certain fields in your files contain excess information that causes client searches to generate too many irrelevant hits you may want set specify that these fields should not be indexed.

Note that although this makes it impossible to search for the information in the file in Index Manager, it does not imply that the information is not available and editable in the file. For instance, it will be possible to retrieve the file and, given that the metadata editor allows, extract and edit the content. Hence, if your files contains sensitive information that should not be disclosed under any circumstances you should make sure only certain users have access to the archives in question.

How to exclude fields from the index

Excluding fields from indexing

Open the index properties and navigate to the Fields tab.

There are two ways of selecting which fields should be excluded from the index. You can select each field that should be excluded one by one, or, if you would like to exclude almost all fields, you can right-click in the Exclude field list and choose Select All, and then deselect the fields you would like to include in the index.

Note that if you choose to exclude all fields no metadata fields will be indexed. By doing so only file information (file path, file name, file size, and file type) will be indexed.

Important:

After setting these preferences, it is necessary to restart the Index Manager service and rebuild any existing indexes to incorporate the changes.

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