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Documentation & User Guides | FotoWare

Different ways to view your files

This topic details the different views in FotoStation and how they work.


FotoStation offers many different so-called views; ways to view and organize the files in your archives. Some of them are completely configurable and allow you to categorize your pictures' metadata.

The image window toolbar contains different functions for viewing, searching for, and selecting files/images. Note that if the size of the toolbar is very small, the last four buttons in the toolbar will not have any descriptive text labels. If the FotoStation window is not too small, you will be able to see the text next to the buttons by collapsing the side panels. To collapse a side panel, click (double-click on the Mac) on the currently open tab.

Thumbnail quality

Next to the dropdown where you can choose the number of thumbnails to show on-screen, there's a toggle button that lets you choose between fast-loading, lower quality thumbnails, and higher-quality thumbnails that may take a little longer to load. If you experience that FotoStation responds a little sluggishly, for example when browsing a folder on a slow network connection, you can click the toggle button to speed up the process of loading thumbnails. The thumbnails will be of slightly lower quality, but it may be worth the improvement in speed.

View types

Click on the Views button and select the desired view from the dropdown list. Note that the active view has a checkmark next to it, as shown above for the Thumbnail Grid option. Also, the view selected appears next to the view button.

Tip: When Configuring an Archive in FotoStation, you can set the default view that is used when you access the archive.

Thumbnail Grid

If you want to get an overview of all the files in the folder selected, select the view icon and select Thumbnail Grid from the drop-down menu. You will then see small images of the files available. This view looks a bit like the Thumbnails view in Windows Explorer or the Mac Finder, but offers more options and functionality.

Below each thumbnail, you see the file’s file name and the current sort value. You can change the information displayed below the thumbnails, if necessary.

You can select the number of visible thumbnails by clicking on the size and number icon shown above. From the drop-down menu that appears, select the number of thumbnails to display. The first number specifies how many thumbnails appear in each row, while the second number specifies how many rows there is room for with the current window size and screen resolution.

If there is enough space in the FotoStation window, you will be able to view high-quality previews of the files. The letters PV will appear on the right-hand side of the number of thumbnails as shown above.

Tip: You can display a preview of the thumbnail by hovering over it and selecting the Z key. Once you move the mouse pointer away from the thumbnail, the preview disappears.

Rich List

To open the Rich List view, select the View icon and select Rich List from the drop-down menu. Each file appears as shown above: a thumbnail in the left column, together with metadata such as file name and file size. You can customize what type of metadata is displayed in this view.

Detailed List

If you select Detailed List as your view option, then the files will be shown with details such as File name and Modified date. This view is similar to the Details view in Windows Explorer or the Finder on the Mac. You can sort the files by column content by selecting the required column label. You can also change a column’s content by right-clicking on a column label and selecting the desired content from the dropdown list.

Even if you don’t have thumbnails in this view, you can still preview the files by hovering over the file name. Once you move the mouse pointer away from the file, the preview will disappear.

Classify View

When you select the Classify view option (note that you must select a sub category, for example Basic), you can sort the files into different classes, depending on what you want to do with them.

The files are shown as thumbnails. If you have not yet classified the files, all files will be part of the Unclassified category. You can move files between the classes by dragging and dropping, or by using the shortcut keys for each class. (Ctrl-digit in Windows; Alt-digit on Mac.) Note that you can have maximum ten classify columns.

Multi Search

The Multi Search option is used to create classes that have pre-defined searches attached to them. This means that it is possible to sort files into different classes based on for example the image agency from which the image originates.

The default installation of FotoStation contains three different multi search views. Categories,Categorize and News agencies. The difference between the first two is that while Categories only shows the different categories, you can use the Categorize multi search to drag and drop files from one category to another. The corresponding Category metadata field will be updated according to the column the file is dropped into. You can also use the shortcut key shown in each column’s caption to move a file to that category.

Quick Text

By selecting the Quick Text option, you can easily add or change a specific metadata field for several files. Since the files are shown as thumbnails, it is easy to select the files for which you want to change the metadata field:

  1. Select the files for which you would like to change the metadata. For more information about selecting files, see Selecting files.
  2. From the Text field drop-down list, select the metadata field you would like to change.
  3. Select your choice of Operation mode from the drop-down list.
  4. If applicable, enter text in the Content field.
  5. Select Apply