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Documentation & User Guides | FotoWare

Selecting files


Learn about the different ways to select and work with files in FotoStation.

Selecting files

FotoStation lets you easily select many files. This is useful when you for instance want to perform batch processing or compare image previews.  You can select files in FotoStation in much the same way that you would in Windows Explorer or the Macintosh Finder. In addition, you can use the Selections menu in the image toolbar to access the most commonly used file selection options.

Tip: If you've got a large collection of pictures and need a powerful tool to quickly pick the best ones, try the selection carousel tool!

Basic file selection

To select a single file, simply click on it. The frame around the image and the image background will be highlighted to indicate that the file is selected. (Note that the color and thumbnail appearance will vary depending on your appearance choice in the configuration.) You can now e.g. drag the file to an action, or if it is an image, you can click on the Crop or Edit button in the toolbar to edit it.

Selecting multiple files

There are several ways to select more than one file in an archive. To select a range of files, click the first file, then press the Shift key while clicking the last file in the range. To select files individually, press the Ctrl key (Command on the Mac) while clicking each single file that you wish to select.

Selecting all files in an archive

If you want to select all the files in an archive, you should first make sure that you are viewing all available files. Click on the Selections menu in the image toolbar and choose the Refresh/Show all option from the Selection menu to make sure that all files are shown. Note that if a filter is applied to the archive it might be that some files that are not displayed in the image window and thus won’t be selected.

To select all the files in the archive, use the Select all option (keyboard shortcut Ctrl+A / Command–A) in the Selection menu. This will select all available files in the archive. To clear a selection use the Deselect all option (keyboard shortcut Ctrl+D / Command–D) in the Selection menu.


The difference between Refresh/Show all and opening the archive: Note that there is a subtle difference between reopening the archive from the side panel and using the Refresh/Show all option. When you click on the archive, it will open using the properties set for that archive, including view settings such as view type and sort order. If you have changed the view and/or sort order, then using the Refresh/Show all option will not alter these changes.

Working with only your selected files

Having made a selection, you may find it useful to view only the selected files in the image window. To do so, click on the Selection menu in the image toolbar and then click on Show Selected. Alternatively, use the Alt+A (Shift–Command–A on the Mac) keyboard shortcut. Now only the selected files are visible in the image window. You can work with these files as normal, copying them to an archive, sending them to an action or applying other processing as you please. To return to the full archive view, use the Refresh/Show all option as described above. In Windows, you can also click the button labeled Clear/Show all to return to full archive view.

Inverting a selection

Sometimes it is easier to select the files you don’t want to view or work with than selecting the ones you do want to view/work with. This is possible by inverting the selection. Select the files you don’t want to work with, click on the Selections menu and then choose the Invert selection option. You will then see that all the files previously not selected are now highlighted (i.e. selected) and vice versa. If you want to, you can now choose Show Selected (keyboard shortcut Alt+A / Shift–Command–A) from the same menu to display the desired files only. Another possibility is to first select undesired files and then choose Show Unselected (keyboard shortcut Alt+D / Shift–Command–U).

Selecting files in full-screen view

Having clicked on a thumbnail you can press the Space bar key on the keyboard to view that picture in full screen. Now you can browse previews of all files in the archive using the keyboard arrow keys. Select a file using Space bar - selected pictures will be highlighted with a frame. This provides a convenient way to scroll through the archive and select files as you go along.

When you're satisfied and want to return to the grid, press the Escape key. Your selection remains intact and can be managed further.

Selecting files using the preview window

After you have double-clicked a file to open it in the preview window, you can scroll through your archive (a maximum of 2000 files are scrollable in the preview window, regardless of the total number of files actually in the archive) using the Page Up / Page Down keyboard keys. This functionality can also be used for selecting files. Simply press the Spacebar key to select the displayed preview. This way you can scroll through the archive and select files in the process. Note that you can remove a selection by pressing the Spacebar key again.


When you close the preview window, FotoStation will display a notification as shown above, letting you know that a selection has been made. You can choose to keep the selection you made during the preview scrolling (click on the Yes button), or you can choose to discard the new selection and keep any previous selection (click on the No button). By selecting Yes you can keep on working with the selected files as described above. Please refer to the Preview topic to learn more about working with previews.

Selecting files during a slide show

When running a slide show, you can select files by pressing the Spacebar key. If the slide show has been set up to run in a loop (the Continue from start after last frame checkbox was selected in the Slide show window), you can end it by pressing the Esc key. If you made a selection during the slide show, the notification below will open when the slide show comes to an end:


You can now choose what you would like to do with the selection you made. Please refer to the Slide show topic to learn more about how you can set up and utilize slide shows.