Learn the basics of navigating archives, folder structures and any taxonomies in FotoWeb.

Learn how to organize, share, and process assets in FotoWeb. This guide focuses on everyday system use and links to configuration topics where relevant.

1. Choosing a cover image for an archive
2. Copying or moving assets between archives or folders
3. Cropping and downloading pictures
4. Deleting assets
5. Downloading assets from FotoWeb
6. Downloading a rendition of a certain page in a document
7. Duplicating assets
8. How asset markers work
9. Keyboard shortcuts in FotoWeb
10. Pinning assets
11. Printing images
12. Processing assets using Actions
13. Quickly downloading an image preview using Quick Renditions
14. Rating assets
15. Reference to all features available on the action bar
16. Renaming assets
17. Rotating pictures
18. Setting asset status
19. Shopping Cart - Approving or rejecting orders
20. Shopping Cart - Placing orders
21. Sorting archive content in FotoWeb
22. Quickly downloading an image preview using Quick Renditions
23. Selecting assets

Learn how to add metadata to assets in FotoWeb and use taxonomies to improve navigation and simplify metadata entry.

1. Switching between metric and imperial size measures
2. Example: How to make a taxonomy for the City field
3. Planning taxonomy content - strategy guidelines and tips

1. Enabling users to upload files
2. Uploading files from a browser
3. Uploading files with FotoWeb Desktop
4. Defining metadata requirements for uploaded assets
5. Preserving metadata on upload
6. Problem: Upload information is not added when assets are uploaded
7. Uploading files from the Selection widget
8. Uploading files that have XMP sidecar files
9. Which metadata fields does FotoWeb write information to when a user uploads files?
10. Setting up a viewable personal upload area for each user
11. Enabling the Upload Area for a group
12. Enabling upload of assets to the global Upload Area
13. Controlling upload of assets per archive
14. Are there any size restrictions for uploading files to FotoWeb?
15. Preserving asset modification time and date stamp on upload

Learn how to create, share, and manage albums in FotoWeb. Albums let you organize assets into collections that can be shared with users, groups, and external recipients.

1. Creating an album
2. Viewing an album
3. Archiving an album
4. Reactivating an archived album
5. Choosing an album cover image
6. Deleting an album
7. Recovering a deleted album
8. Removing assets from an album
9. Searching for albums
10. Sharing an album
11. Sorting assets in an album
12. Showcasing an album to all who come to the Fotoware site
13. Adding metadata to an album

Learn how to use CMS Export to publish images to content management systems with custom resizing, effects, and other processing options.

1. Exporting a picture to your CMS
2. Managing pictures that have been exported to a CMS
3. Using the Selection widget to place an asset in a CMS
4. Uploading an asset using the Selection widget
5. Hosting CMS Exports on a Content Delivery Network (CDN)
6. Where are exported assets stored?
7. Creating and using export presets
8. Adding a caption and tooltip to the picture
9. Adding a click action to the picture
10. Adding special effects to the picture
11. Cropping and sizing pictures for use on a CMS
12. Enhancing a picture before export to CMS
13. Setting publication name and expiry for the CMS export
14. Changing the expiry date of an exported picture
15. Revoking an exported picture
16. Getting the link to an exported picture

This guide describes all the FotoWeb Desktop extensions.

1. User installation of the Fotoware plugins
2. Placing assets in Office documents and presentations
3. Enabling the Fotoware plugins for Adobe Creative Cloud on your computer
4. Placing assets in InDesign layouts
5. Checking out files for local editing
6. Managing files that are checked out
7. Uploading files with the Fotoware plugin
8. Cropping images using the Fotoware plugins
9. Editing images with the Fotoware plugin
10. Fotoware plugins do not display asset previews
11. Problem: Fotoware Plugin action buttons are not available in Firefox
12. Working with the Fotoware Extension for Illustrator
13. Working with the Fotoware Extension for Photoshop

Learn how to perform common tasks in the Pro interface in FotoWeb and how to use it to manage your asset collections.

1. Working with the FotoWeb Pro interface

This guide provides an overview of system requirements and routines for performing a fresh installation, or an upgrade, of a FotoWeb system.

1. What is FotoWeb?
2. FotoWeb services and system architecture
3. Before you install FotoWeb
4. Installing Fotoware On-premises Feature Release 20 and later from scratch
5. Installing Fotoware On-premises (pre-FR20 releases) from scratch
6. Upgrading to Feature Release 20 and later
7. Upgrading FotoWeb to the latest version
8. Enable TLS and authorization for your MongoDB deployment
9. FotoWeb server - Hardware requirements
10. FotoWeb server - Software requirements
11. FotoWeb browser client requirements
12. FotoWeb system requirements
13. Fotoware Plugins - Client Requirements
14. Scripting the FotoWeb Upgrade Wizard
15. Re-running the FotoWeb Upgrade Wizard if an attempt to upgrade failed
16. FotoWeb licensing
17. Viewing system and licensing information
18. How does Fotoware use the SMB protocol?
19. How does the audio/video transcoder work?
20. Starting and stopping the FotoWeb service
21. Supported audio and video files for decoding
22. FotoWeb licensing for audio and video support
23. Apache web server support in FotoWeb has been discontinued

Learn all you need to know to start creating and managing your archives in this guide.

1. What are archives?
2. Creating an archive
3. Adding search filters to an archive
4. Assigning a crop profile to an archive
5. Choosing where files are stored when copied, moved or uploaded to the archive
6. Cloning, editing or deleting archives
7. Converting all pictures uploaded to an archive to JPEG
8. Creating archive navigation using SmartFolders
9. Creating a metadata view
10. Enabling Google and other search engines to find your archives
11. Enabling processing of files that are downloaded
12. Enabling users to comment on assets in an archive
13. FotoWeb refuses to start - Index Manager is not running
14. Setting archive access and permissions
15. Setting permissions on several archives
16. Setting the order of archives in the user interface
17. Assigning a watermark to assets in an archive
18. Which file formats support high-resolution zooming in FotoWeb?
19. Enabling Smart folder navigation
20. Watermark settings explained
21. Enabling users or groups to create and modify SmartFolders
22. Adding SmartFolder entries
23. Creating queries to filter archive content (auto searches)

Learn how to use actions and markers to automate workflows, process assets, and integrate FotoWeb with other systems.

Learn how to create or import users and groups in FotoWeb and how to set license types, user permissions etc.

Learn how to manage user consent in Fotoware.

1. Consent Management overview
2. Getting started with Consent Management
3. Working with consent forms
4. Creating a consent form template
5. Creating consent categories
6. Requesting consent for use
7. Managing pending and signed consent forms
8. Asset linking
9. Consent status of an asset
10. Categories of consent
11. Consent Management general settings
12. Linking assets to consent forms
13. Consent Management archive settings
14. Managing consent
15. Setting the consent status of an asset
16. Signing a consent form by email
17. Signing a consent form by QR code
18. Signing a consent form on behalf of another
19. Consent Management filters
20. Declining a consent form

This guide deals with how you create, manage and configure sites and site-related properties.

1. Adding a site to FotoWeb
2. Removing a site from FotoWeb
3. Configuring site host name and IP address
4. Configuring the site database
5. Controlling metadata handling
6. Managing site cache settings
7. Configuring email notifications
8. Choosing a default site language
9. Setting default thumbnail and preview quality for the site
10. Configuring default search behavior
11. Configuring site activity logging
12. Enabling upload of assets to the site
13. Controlling what happens to deleted files
14. Choosing metadata fields to use for tooltips in FotoWeb Desktop
15. Adding a custom footer to a site
16. Adding a custom welcome message to a site
17. Adding contact and legal information to a site
18. Adding support for custom file types
19. Branding the site
20. Changing a site's default page title
21. Changing the location of the MongoDB database files
22. Choosing the location of audio and video proxy files
23. Choosing which CMS Export features users have access to
24. Configuring a permanent redirect from your domain name to the FotoWeb site
25. Controlling video transcoder performance
26. Controlling which metadata is included in assets during download
27. Controlling which metadata is included in assets when requesting quick renditions
28. Creating custom links in the Fotoware user interface
29. Customizing emails sent from FotoWeb
30. Enabling persistent user login (Remember me) functionality
31. Finding and/or changing the encryption secret
32. FotoWeb session handling
33. How an administrator can terminate a user's session
34. How to hide detailed error messages from non-administrative users
35. Removing Fotoware badges from the user interfaces
36. Repairing the MongoDB database after an unclean shutdown
37. Requiring users to accept terms and conditions when downloading assets
38. Requiring users to accept terms and conditions when logging in
39. Setting custom background images for use on the FotoWeb login screen
40. Setting the MongoDB instance that FotoWeb uses
41. Tracking site activity with Google Analytics (Legacy)
42. Configuring site behavior
43. Markdown syntax reference
44. MongoDB disk and memory requirements
45. Backing up the FotoWeb databases
46. Configuring FotoWeb to send emails
47. Database settings in detail
48. Configuring notifications when assets change
49. Configure a notification when an asset is published or revoked
50. Configuring cookie warnings (On-premises)
51. Managing cookies (On-premises)
52. Which languages are available in FotoWeb?
53. Configuring online user registration
54. Enabling maps in FotoWeb
55. Hiding menu items from the FotoWeb user interface
56. Upgrading MongoDB to avoid unauthorized access

This section explains how version control works in Fotoware On-Premises.

1. Comparing two versions of an asset
2. Configuring user access to revisions
3. Creating a duplicate of a revision
4. Deleting an asset revision
5. Enabling version control
6. Restoring an asset revision
7. Uploading an updated version of an asset
8. Viewing asset revisions
9. What are revisions and how do they work?
10. Version Control

This guide explains the types of system events that are logged and how to create and schedule system usage reports.

1. Running basic system usage reports (deprecated)
2. Creating custom reports (deprecated)
3. Choosing system activity and metadata to log for use in your reports (deprecated)
4. Configuring global log options for the FotoWeb server
5. Installing Report Designer (deprecated)
6. How to create a FotoWeb debug log for troubleshooting

This guide deals with how to secure your FotoWeb system and protect your content.

1. Choosing where to place FotoWeb in your network
2. Configuring FotoWeb for secure connections
3. Securing your server
4. Redirecting all HTTP requests to HTTPS

Tips and tricks for troubleshooting FotoWeb issues.

1. A video or audio file fails to transcode correctly
2. Cannot access camera roll in FotoWeb for iPhone or iPad
3. Fotoware custom methods in HTTP requests
4. How can I change the web server used by FotoWeb from Apache to IIS?
5. How to tell which build version of FotoWeb runs on your server
6. InDesign plugin does not remember the custom location for storing placed images
7. Login to FotoWeb is slow when using Active Directory integration (Legacy)
8. Metadata is not applied when uploading several files with the same name
9. Sharing an album or using CMS export gives an error message
10. System logging in Fotoware on-premises
11. The metadata editor fails to load in FotoWeb Pro
12. The upgrade wizard hangs endlessly at "Starting MongoDB"
13. The upload web interface fails to load
14. User cannot log in to FotoWeb
15. Verifying FotoWeb account privileges
16. When logging in with a FotoWeb Pro user license, all I see in Internet Explorer is a blank page (Legacy)
17. Why is the transcoded video proxy file larger than the original?
18. There's no sound when playing back .vob video files

This guide deals with the practical aspects of deploying FotoWeb Desktop in an organization.

1. What is FotoWeb Desktop?
2. Installing FotoWeb Desktop
3. Deployment of FotoWeb Desktop using Group Policy
4. Choosing a server connection in FotoWeb Desktop
5. Edit, Crop and Open buttons don't show in FotoWeb
6. How FotoWeb detects whether FotoWeb Desktop is installed
7. Manually enabling the FotoWeb Desktop plugin for Microsoft Office
8. There is no "Insert from FotoWeb" button in Word or PowerPoint
9. Troubleshooting the installation of the Fotoware Extension for Adobe InDesign
10. Where are the configuration files for the Adobe Extensions stored?
11. Where does FotoWeb Desktop store checked out files?

Learn how to use FotoWeb screens to run picture selection workflows and collect contributions from internal and external participants using mobile devices.

1. How picture conferencing works (Legacy)
2. Creating a screen for picture conferencing (Legacy)

This guide describes Legacy FotoWeb APIs.

1. Legacy APIs

1. Activity Export overview
2. Selecting activities to log
3. Column names in the CSV file
4. Configuring Activity Exports
5. Creating an Activity Export
6. Selecting metadata to log