Skip to main content
Documentation & User Guides | FotoWare

Sorting files

See how you can sort the content of your archives in FotoStation.

Sorting options

By using the Sorting menu it is possible to sort the files in your archive by any available file or metadata property.

You can sort by 

  • File name
  • Modified date (the date the files were last modified)
  • Camera date (the date the image was captured)
  • Rating
  • Status
  • Created date (IPTC) (this date is specified by the user)
  • and a number of metadata, all in ascending or descending order.

The sorting option you choose will get a check mark to indicate that it has been selected. If the FotoStation window is large enough, a text label will also appear on the right-hand side of the sorting button. The sorting order is selected at the bottom of the dropdown list. You can sort files Ascending or Descending or Newest first or Oldest first, depending on the sorting method you choose.

In the Detailed List view it is possible to change the sort order by clicking on the column that you would like to sort the files according to. For example, clicking on the Modified date column heading will sort files according to their modified date, while clicking on it again reverses the sorting order.

Note on file name sorting

FotoStation uses literal number file name sorting, i.e. it sorts literally, based on each digit, not based on numerical value.

Hence, files will not be sorted by value in ascending order, but literally, as such:


Custom sorting

You can also choose a Custom sort order, by which you can sort archive contents by up to three selectable fields in ascending or decending order. This can be practical for example if several pictures in a collection have been assigned the same Title, and you'd like to sort e.g. first by Title, next by Category and so on. Up to three sort criteria can be set, with individually set ascending or descending order, by preference.

Sorting Limitations

Certain limitations apply for sorting files in large, non-local archives:

  • In Index Manager archives you can only sort by file date or by file name by default. Other fields you want to sort by will have to be added to the Index Manager configuration, and will affect the memory consumption on the server since these lists are kept in memory.
  • In Archive Agent and FotoWeb archives you can only sort by date.
  • Unlike local archives, when you change sorting method in an Index Manager archive the currently selected files may disappear out of view. This has to do with the way Index Manager file lists are treated.

The key to overcoming the two first limitations is to perform a search in large archives so that the number of hits gets below 20.000. Then you can apply any sorting method you like.

When you access archives on local drives or network shares (Windows networking) all sorting options are available irrespective of archive size.

Sorting by image similarity

When working with images, it is sometimes useful to scan your archives for identical images (also called “duplicates”). You can locate any duplicates by using the Image Similarity option. This option can be found by clicking on the sorting image icon in the toolbar.

When selecting the Image Similarity option, FotoStation calculates a check-sum for each image. This number is used to determine if images are identical, very similar, or similar looking. Normally, this check-sum will be calculated the first time you select the Image Similarity sorting for an archive.

If you would like to generate the check-sum without selecting the Image Similarity sorting option, click on the Archive menu and select Pregenerate similarity index from the menu. The check-sum will now be calculated and stored for later use.

Sorting Files On the Projects Tab

When you are working on a Projects tab, you can drag and drop the files inside the Image window to create your own sorting order (User defined will be shown as sorting order). This sorting order can be reversed by switching between Ascending and Descending sorting. You can also choose any of the sorting options described earlier.