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Documentation & User Guides | Fotoware

Where are configuration files stored in Windows?

This document describes where the configuration files are stored in FotoStation.

All folder names refer to the English version of Windows 

Where configuration files are stored

To simplify the document, we replace the following base folders with some abbreviated names:

C:\Program Files\Common Files\Fotoware

Configuration files

The base folders for the different configuration options are:

  • When using a separate configuration for each user
  • When logging on and loading a configuration from a server
    PRIVATE_FOLDER\FotoStation\Server Configuration1

Localized configuration

Parts of the configuration (like web export and print templates, metadata editors/macros and templates, etc..) that are localized will now reside in the subfolder…\localized\<your language>.2 When you change the program language, FotoStation will access these folders directly in the language folder.
We have also decided to put more of the configuration in the localized folder. A side effect of this is that when you change language, changes made in the localized configuration will not be visible in other languages. For example, if you change the layout or add new metadata editors, these will not be available after changing the language. In this case you should first export the components that have been changed and then import them after changing the language.  

Metadata configuration

The Metadata Configuration (MDC) contains the namespace and field definitions used for FotoStation's metadata.

It is stored in C:\Users\[username]\AppData\Roaming\FotoWare\FotoStation\Configuration\Metadata

Note: If FotoStation is installed on a server that has Fotoware server applications installed, FotoStation uses a different Metadata Configuration file (MDC) file than the server applications. If you make changes to the field definitions using FotoStation you need to export those changes and import them into the server MDC.
​The metadata schema for all server applications is stored in C:\ProgramData\FotoWare\Metadata and can be edited using the separate Metadata Configuration, available on the Windows Server start screen.

Local file cache

The local file cache is now always stored per user, in the folder  C:\Users\<Username>\AppData\Local\Fotoware\FotoStation\Cache

Projects and jobs

Projects and Jobs will have a similar location beneath the respective base folder when you install FotoStation on a ‘clean’ machine.  

Server configurations

 When using the option ‘Log on and load configuration from a server’, when you log on the server configuration will be copied to the local folder, PRIVATE_FOLDER\FotoStation\Server Configuration.

This configuration will be independent of language selection and will not contain the subfolder ‘Localized\<your language>.

The file that contains the “logon path”, locationData.xml, is always stored in ALLUSERS_FOLDER\FotoStation\ 
The consequence of this is that all users on the same machine will always use the same “logon path”. It is possible however to copy locationData.xml to PRIVATE_FOLDER\FotoStation\Configuration in order to personalize the “logon path”. This is can be useful when running FotoStation on a Citrix server.  

Files checked out from Index Manager

FotoStation can check out files from the Index Manager server over the FWP protocol. The files can then be modified locally before being uploaded back onto the server.

The local repository for such checked out files is:



[1] Local copy of the configuration downloaded from the server.

[2] When using a server configuration, the ‘Localized/<your language>’ is skipped. More details in the Server configuration paragraph above.