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Documentation & User Guides | FotoWare

Requesting Consent for Use

Overview

After creating a consent form with that contains all the information you require, the users' consent is obtained either (1) using the FotoWare mobile app or (2) by sending out requests to sign from the consent forms management page in the FotoWare web interface. This topic explains both ways in which this can be done.

Obtaining Consent using FotoWare Mobile

Open FotoWare on your mobile device and log in to your FotoWare if not automatically logged in.

Tap the menu button at the top of the screen, next to your username, then choose Manage consent forms:

Tap on the + at the top right-hand side of the screen to create a new signature request and choose the consent form template to use for this consent.
Note that you cannot create the templates themselves in FotoWare mobile.

 

If the person signing the form wants to use his/her own device, have him scan the QR code that appears on the screen.
Alternatively,

  • you can have the person fill in and sign the form on your device, or
  • You can copy an invitation link to the clipboard and share it with everyone that needs to sign
  • you can share a link to the consent portal via email.

Important: The QR code and clipboard option can be used to collect signatures from several individuals. However, the email option creates an invitation that is unique to each recipient.

 

Requesting Consent from the FotoWare Web Interface

  • From the Tools (cogwheel) menu in FotoWare, choose Manage Consent Forms. Then press the Request signature button in the top right-hand corner of the consent forms page.

There are two ways to request consent:

  • Sending an email to each individual recipient (each recipient receives a unique link that cannot be shared)
  • Creating a QR code / link that can be shared with several users to allow them to approve the assets. This is typically used for group pictures where consent needs to be collected from several data subjects.

Consent request by email invitation (individual links to sign)

  • Choose the consent form template to use from the drop-down list and enter the email addresses of your recipients.
  • Finally, add any custom message to the email and click on Send.

As soon as an email has been issued, the status of the consent request is updated to Pending. It will update once the recipient has accepted or rejected the request.

You can verify whether the consent has been signed by locating the request on the consent forms management page.

Consent request by QR code / link (for several recipients)

The QR code / link option can e.g. be used to obtain consent for pictures depicting several people, where each person needs to give their consent for use.

  • Choose the consent form template to use from the drop-down list and click on Reveal QR code to show the QR and the link.
  • You can download the QR code as a PNG or print it, or you can copy the link and distribute it to the recipients.

You can verify whether the consent has been signed by locating the request on the consent forms management page.

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