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Documentation & User Guides | FotoWare

Enabling users to sign up for an account

An administrator can configure the FotoWare site to allow users to sign up for an account if they don't already have one.

Especially on public sites where there's no central identity provider to manage user authentication it can be practical to allow users to sign up for an account themselves.

This functionality can be enabled in the FotoWare site management (Tools - Site Configuration): Go to the Security node and select Sign-up.

Select the Enable online signup checkbox and set additional requirements.

Settings that control requirements for users who sign up for a FotoWare account

Allowing sign-ups only by invitation

When you enable online sign-up, the sign up link will be visible when users go to the FotoWare site and are greeted by the login page. The system can also be configured to only allow sign-ups by invitation, by choosing the Require invitation from administrator option. This removes the sign-up link from the login page and ensures that only users who have been invited to sign up can create an account on the site.

Assigning group membership to users who sign up online

When enabling users to sign up online you also need to specify which group(s) they will belong to. Group membership can be used to control access to archives, workflows, and sharing options. You can select several groups at once by selecting Ctrl as you select groups in the list.

Users must accept Terms and Conditions: Enable this to require users to accept the terms and conditions set forth on the site.  Then enter the terms and conditions you would like to appear using Markdown syntax. (For help on Markdown, see here.)

Requiring an administrator's approval of sign-ups

Sign-ups can be completed with or without administrator approval. When administrator approval is required (by selecting the Require administrator approval option) users who have been given permission to approve pending sign-ups will be notified of any pending sign-ups in the FotoWare user interface. These users can then approve or reject each sign-up. If you'd like to give the administrator the possibility to assign additional groups to new users, select the Administrator can assign groups upon approval option.

There's also a separate option to require approval for invited users. That way, you can control whether users or organizations that are invited to sign up require additional approval before their account is activated. By default, users who receive an invitation to sign up need not be approved.

Required user information

Next, choose which fields new users need to fill in before their account is created. It's possible to enable several fields and only make some of them required. Custom fields can also be created to include information pertaining to the local system.

Additional fields required for user registration.png

Required information can be in the form of plain text, a checkbox, or a drop-down list offering several choices. When using the latter, you can define the entries in the drop-down list by clicking on the ... button labeled Values.

Having set the required registration details, select Save in the bottom right corner to enable user sign-up.

When users access the site, they will now have the option to click on the Register link on the login page.

Note: First name, Last name, Email address, and Password are always required; users signing up will be requested to enter this information first. Additional fields you configure as required will be filled in when the user validates the account by following a link sent to their email address. 

Registered users log on using their email address and password

The user's email address becomes the username to use to log in.

Setting a password policy for users

All users are required to choose a password for accessing the site. A password policy can be set as described in this article.