Users with permissions to invite users (set on the group level) can invite users to sign up for a FotoWare account. Such invitations can be extended to individuals, organizations, or anyone with a signup link generated by the site administrator.
Note: For user invitations to be available, online signup must be enabled.
Creating an invitation
Log in to FotoWare and open the Tools menu in the top right corner. Next, choose who you would like to invite. You have three options:
Inviting individual users
Sign-up invitations will be sent to the users you specify in the list. Enter a user's email address and press Enter to add additional email addresses.
You can also change the wording in the email that is sent to the users.
Note: A user invite link expires once the user has signed up - i.e. it can only be used once.
Inviting an organization
This option allows an administrator to invite an organization with many users. An invitation is sent to one or more recipients in the organization, and contains a link that can be distributed internally so that all involved users can sign up. Users are required to sign up with an email address that matches the domain name specified in the invitation (firstname.lastname@example.org).
The FotoWare administrator can use the invitation management console to see which users in an organization have signed up based on the invitation that was sent.
Note: If users sign up individually (for example, by using the Register link on the login page) with an email address that matches that of a current organization invite, they will be treated as members of that organization and be given group memberships according to the organization invite.
Inviting anyone with a link
This option allows a FotoWare administrator to generate a link that can be emailed to anyone to allow them to sign up. You can see who has signed up using this particular invite in the invitation management console.
Assigning users to groups
Having chosen between one of the three options above and entered the necessary information for creating the invite, select Next to proceed.
Now you can choose which groups users should be added to when signing up based on the invite.
Finally, select Invite to send the invitation.
Configuring signup workflow
There are several settings that control the workflow when users sign up, for example, whether new registrations require the administrator to approve users before they can log in. Contact your FotoWare partner for help setting this up.