Skip to main content
Documentation & User Guides | Fotoware

How to edit metadata in FotoWeb Pro

Accessing the metadata panel

The metadata panel is available by clicking in the information icon in the upper right corner above the grid. This opens the Asset information panel. (Keyboard shortcut T.)

When the panel is opened, the File Information tab is opened first. Here you find Title, Rating, Keywords, Notes and other relevant information about the selected asset(s).

Clicking in any of these fields opens the field for editing. When you're done editing, press Shift-Enter to store the updated information.

Adding a note to an asset

You can add a note to a single asset or a whole range by making a selection and opening the Asset Information panel (keyboard shortcut T). Then go to the first of the three tabs - the Information tab.
Now type in the information you want to attach and press Shift-Enter to store the note.

Editing the metadata of a single asset or a selection of assets

To edit metadata in a file or a selection of files, first make your selection and then press Shift-W on the keyboard. This is similar to opening the metadata panel and then clicking on the tab with the pen icon.

Now just click in the field you want to edit (or, if you prefer working exclusively with the keyboard, use the Tab key to jump to the field) and start typing. When you're done, click on the OK button to update the changes, or click on Cancel to discard any of your changes. You can also press Shift-Enter to save the current state of all fields.

Tip: Press Alt-Enter to store the entered metadata on the current asset and automatically move on to edit metadata for the next asset in the grid.

Note: Some fields may be read only, based on how the associated metadata set has been configured.

How to control which fields can be edited?

Each archive has a metadata set applied to it. This set contains the fields that users can see and may also give users access to modify the content of some or all the fields in the definition. Click here to learn how to create a metadata set and assign it to an archive.

Fields containing tags

Some fields, such as keyword fields and certain category fields, are so called "bags" that can contain any number of keywords. In these fields, each entry is marked with a little tag, indicating that you can add extra tags by typing in a new one and pressing Enter for every new entry.

Tip: If you've tagged one file there's a powerful way in which you can add those tags quickly to all the other assets in a selection.

Fields that have different values

If you're about to add metadata to assets that have different values in certain fields, the metadata panel will display Different values. If you choose not to modify these fields, each asset will retain its original value so that changes are only applied to the fields you actually edit. (For example you may only want to add a consistent set of keywords to all the files and leave all the other fields be.)

If you do want to change the value of the fields that have different values, you can simply click on the field. This will bring up a list containing all different the values from the different files in the selection so that you can choose which one to apply to all. If you don't want to use any of the existing values, simply clear the field and start typing a new description that will overwrite the existing content of that field in all the selected files.

Adding metadata from a taxonomy

Based on how the archive has been set up there may be several fields in the metadata panel that have a taxonomy lookup enabled.

Clicking on the taxonomy icon displays a list of predefined metadata entries that you can choose from. Learn more about using taxonomies for metadata input.

When you're done adding metadata, make sure you click on the OK button to store the changes.