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Documentation & User Guides | FotoWare

Configuring workflows

FotoWeb workflows are configured using Actions and Markers.The processing profiles that you created previously can also be seen as workflow processes. However, for user-controlled workflows, you will typically be using Actions and Markers.


Actions are user-run processes where assets can be modified and optionally transmitted to an output folder. The processing may involve changing of metadata using a preset macro, or the user can be prompted to add information to the asset(s) being processed. Processing profiles can also be applied automatically when a file is sent to an action, and there are several settings that control which information is transmitted alongside the asset when it is copied or moved to another location. All this functionality is described in the Creating and configuring Actions guide.


Markers are visual indicators that can alert users about the state of assets in an archive. For example, an icon can be configured to show on an asset if it has certain usage restrictions applied. Markers can also be interactive, so that clicking on them executes a process - it can for instance open a metadata window to display usage rights, allow the user to add metadata to the asset, or execute a webhook that sends data about the asset to a third-party system. All these options are described in detail in the Creating and configuring markers guide.

Example markers and actions

Below are articles that exemplify marker and action configurations to let you replicate them, perhaps with minor modifications to suit your needs.

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