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Documentation & User Guides | FotoWare

Creating an index

How to create an index

To create an index, go to the Indexes tab on the Index Manager configuration screen and click on New Index in the left side panel (The green Plus icon in the lower left corner.) The index properties are then configured on a number of associated pages, namely General, Document Folders, Access list, Filters, Fields and Advanced.

General Index settings

If you like you can also group collections of indexes by creating a group and dragging an index into the new group.

Go to the General tab to set the basic properties pertaining to the new index you are creating.

Name: Type a name for the index in this field. This name will be shown when connecting to the archive in FotoStation and FotoWeb.

Important: The index name cannot contain characters that are illegal for use in URL's.

Description: The Description field can be used to add additional information about the archive.

Index Folder: Here you choose the location of the folder where the index should be stored. The index folder is only used internally by Index Manager, so it does not have to be in a shared location. It should, however, be stored on a fast, local disk with a large cache, since Index Manager will access this folder extensively when processing searches. Use the fastest drive available on the server and make sure it has plenty of space available. A disk that is close to running full will inevitably become heavily fragmented, which in turn will affect the performance of the system.

Enabling the index

Make sure you enable the index by ticking the radio button. Otherwise, when you start the service the index will remain disabled and unusable.

Enabling search while the index is building

If your clients need access to search the archives while it is being indexed, enable this option. Note, however, that this will slow down the indexing process somewhat, and that searches may only produce partial results while the index is building.

Enabling quick startup after a restart

When Index Manager is stopped momentarily and then restarted, it will by default rescan all document folders on startup. This can take some time with large indexes, so if you want to make the service start quicker, you can enable Enable quick startup after restart. This will allow Index Manager to start without scanning the document folders attached to the index, allowing the service to start faster. However, it will only work if the service has been stopped for less than 15 minutes. Any files that have been stored or updated in the document folders in the time the Index Manager service was stopped will only be updated 1) when the asset is updated while the service is running, or 2) the next time an Index Optimization is run.

What's next

Next you will need to attach one or more document folders to the index.