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Documentation & User Guides | Fotoware

Rebuilding an index

When to consider rebuilding the index

Generally speaking, an index should never have to be completely rebuilt. When an optimization schedule is set for the indexes on the server, the indexes are automatically pruned to perform their best. However, some situations such as disk failure, for example, can cause an index to become corrupted. In these cases, you may consider rebuilding an index. We advise contacting your local Fotoware partner or Fotoware Support first as they might be able to assist.

Rebuilding the index is necessary when making certain changes to the index configuration, such as adding new fields or changing field definitions.

What are the implications of rebuilding an index?

When you rebuild an index, Index Manager deletes the contents of the index folder completely and restarts. It then starts scanning the attached document folders and begins building a new index from scratch. Obviously, this can take some time in very large archives and is why why we recommend seeking alternative solutions before taking such drastic measures.

How to rebuild an index

To rebuild an index, open Index Manager Settings and go to the Status page.

Select the index you'd like to rebuild and then select Rebuild

Index maintenance options


When you choose to rebuild an index, all existing index data is deleted and the index is completely rebuilt. Rebuilding the index can be a time-consuming operation if it contains many files, and should typically only be done outside office hours to avoid rendering the system temporarily unavailable.

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