How metadata views affect the uploading of assets to the system 

The metadata view assigned to an archive also determines which fields users see and must fill in when uploading assets to it. By setting required fields and, optionally, pairing them with a taxonomy that provides preset values, users will be required to fill in these fields when uploading files to the archive. This applies to all upload methods in Fotoware, including web browsers, FotoWeb Desktop, Adobe Extensions, and the Fotoware mobile app.

Creating a metadata view

1. From the Tools menu (cogwheel icon), go to Site Configuration > Metadata > Metadata Views.
2. Select Add Metadata View to begin. You can also clone an existing metadata view by selecting the Clone link for the relevant view.
3. Enter a name and describe the view using the Name and Description fields in the General tab.
   
   

Preserve modification time - turn on this toggle to preserve assets' original date and time stamp on upload. 

Adding fields 

Below the Name and Description fields, you can add the fields you'd like to expose in an archive using this metadata view (see screenshot above).

Fields that you add here can be assigned to Regions and Zones. These terms describe the areas on the Asset Details page in the web interface where information is displayed.

A Region is a group of fields with a group header and can contain any number of fields. Each region you create can then be assigned to a Zone. Zones relate specifically to the main Fotoware Veloz interface, where the asset details page has two zones: Quick Info, the zone directly below the asset's title to the left of the asset preview, and the Asset Details zone, which contains the asset's preview and additional information tabs. Assigning a region to the Asset Details zone creates a new tab that contains those metadata fields. The tab will be named after the region you chose above.

Configuring the fields that are used in the Thumbnail view

On the Thumbnail View tab, you can choose which fields to expose in the regular thumbnail grid. Below each thumbnail in the grid, there is a container for metadata split into sections: Label, First line, and Second line. The metadata displayed in these fields can be customized using the radio buttons shown in the screenshot.

Note: You may need to clear your web browser's cache after changing the labels to reflect the update.

Built-in fields

On the Advanced tab, you can see the list of built-in fields. These fields - Title, Description, Tags, Status, Rating, and Notes - are shown in all archives by default.

The first three fields (Title, Description, and Tags) are considered the minimum required metadata for an archive. 

If you do not want users to be able to overwrite information already stored in these fields, or you would like to display metadata fields different from the default field numbers 5, 120, and 25 in the built-in Title, Description, and Tags, you can map them to custom fields by using the Browse button next to the field assignment.

Setting properties for built-in fields 

The following properties can be set for built-in fields: 

• View - Determines whether users can see the field in the metadata editors in the Fotoware main and Pro interfaces.
• Edit - Select to make the built-in field editable both during upload, in the General section of the Upload dialog, and after the asset has been uploaded, on the details page in the Quick info panel (see below).
  
  
  
  

• Required: Determines whether the field must be completed. Users cannot save changes if a required field is empty. When uploading files, all required fields must be completed before the upload can begin.