Table of Contents
Creating a marker
29. October 2026
Table of Contents
What are markers?
Markers are visual indicators you can customize to alert users about files in your collections that meet certain criteria. For example, you can display a marker when a metadata field contains a specific value. Markers can be made interactive so that selecting a marker executes a metadata macro, opens a metadata editor, triggers a webhook, or navigates to a specific URL. You can use markers to support workflows by changing metadata values as an asset moves through different stages.
Each marker has an access list that controls which groups or users can access it and, optionally, trigger an action if the marker has been made interactive.
Standard vs Extended markers
Two types of markers exist in Fotoware: Standard and Extended. The differences are outlined in the table below.
Standard markers are available to all registered users with a Standard, Plus, or Pro license
Extended markers are available only to Fotoware Main Users or Fotoware Pro Users, which means that all users in Fotoware Veloz have access to use both standard and extended markers. A few features are only available to Pro users; this is made clear in the documentation where applicable.
| Functionality | Standard markers | Extended markers |
|---|---|---|
| Visual indicator to reflect a metadata state |
|
 |
| Custom marker icon | |
|
| Custom marker placement |
|
|
| Interactivity when marker is clicked: | ||
| Metadata editing |  |
|
| Application of preset metadata macro | |
|
| Execution of webhook | |
|
| Navigate to preset URL | |
|
Creating a marker
From the Tools menu (cogwheel icon), go to Site Configuration > Workflows >Markers.
Select the Add marker button to create a new marker. Enter a name and a description in the Name and Description fields. The description text is displayed as a tooltip when you hover over the marker.
Setting conditions for displaying the marker
Set the condition that determines when the marker is displayed. Select a metadata field, choose the appropriate condition, and enter the value or expression to match.
Tip
Marker conditions can use regular expressions for more advanced pattern matching. For information about creating regular expressions, see this Wikipedia article on regular expressions (external link, opens in new tab)
Using dynamic tags in marker conditions
Dynamic tags can be used when setting marker conditions, such as when evaluating greater-than/less-than, and for date evaluation.
Example:
For example, you can display a marker on assets whose expiry date has passed. In Marker Conditions, select the Expiry Date field (#428) and choose Before (Date). In the Expression.
{{now}}
{{now}} represents the current date and time, so the marker is displayed when an asset's expiry date is earlier than the current date and time.
Choose the marker appearance
Finally, choose the marker you would like to appear when the marker condition is met. For standard markers, you can choose an icon and a color. Extended markers offer a greater choice of marker options and the ability to set the marker's position on the asset's thumbnail.
Note
Users who are already signed in must sign out and sign in again before new or updated markers are displayed.