Table of Contents
Activity Export overview
Learn how to configure and use Activity Exports.
13. October 2026
Table of Contents
With the Activity Export feature, you can configure which activity events to log and create one-time exports based on the selected events. You can download the export as a CSV file (raw data) and use a third-party tool (such as Microsoft Excel or Power BI) to visualize and analyze the results. You can also notify selected users or groups by email when the CSV file is available for download.
Prerequisites
Before you can create Activity Exports, an administrator must:
- enable activity logging
- configure the activity events to be logged
Consider which activity data you need before configuring activity exports. For example, you might want to determine how many users log in during a specific period, which assets are downloaded most frequently, or which search terms are used most often.
Who can use Activity Exports?
The following administrative permissions are necessary to work with Activity Exports:
- Manage Activity Logging - Allows users to enable or disable activity logging and configure which events and metadata are logged.
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Manage Activity Exports - Allows users to create and download Activity Exports.
A user must belong to a group with the relevant administrative permission.
Terminology
Activity - A type of event that you can log. For example, download, log in, or search.
(Activity) Event - A single occurrence of an event. For example, user A downloaded file B at time C.
(Activity) Export - A one-time report containing events of specific activities in a specific time frame. For example, export all Download events for the past 24 hours.
(Activity Export) Run - A single run of an activity export. For example, the report created on April 11th.
Activity event logging
All logged activity events are included in all Activity Exports - what you log is what you get.
Logged activity events are stored for only three months; therefore, the data in an activity export is never older than three months. The maximum number of events that can be logged per month per tenant is 1 million. If your requirements exceed this limit, contact Fotoware.
When an activity export is created, it is available in the Exports list for 7 days.
How activity data is stored
Activity data used for Activity Exports is stored in MongoDB. Logged events are retained for a limited period (typically up to 3 months), so you should configure recurring exports if you need to keep data long-term.