Choosing where files are stored when copied, moved or uploaded to the archive
09. September 2026
When users upload, copy, or move files to an archive, assets are stored in the archive's first document folder by default.
This setting can be customized to allow users to choose a subfolder themselves or to let the administrator specify the folder where assets are stored. The latter alternative can be useful, for instance, when Color Factory is used to process files immediately after upload, before they are placed in their final destination folder.
Note
This setting also applies to apps and integrations, and uploading/ingestion using the API. When uploading via the API, the destination can only be the archive itself, and the folder is chosen automatically if the setting is set to Default or File system. New folders can be created via the API only if the setting is set to User selection. For information on using the API to query available upload destinations, see Ingestion.
Tip: This setting in the archive configuration is also honored by the API. This means that if you write an integration that uploads files to a specific FotoWeb archive with a predefined input folder set, the uploaded files will be stored there. This is an excellent way to control the precise workflow when uploading new content to the system.
- From the Tools menu (cogwheel icon), go to Site Configuration > Archives.
- Open the Export and Import tab.
- In the Copy/Move/Upload to archivesection, choose Default, Predefined, or File system:
- Default: Files are always stored in the archive's first document folder. Users cannot choose a folder or subfolder, nor can they create new subfolders.
- User selection: Users can select a folder in the archive where files are stored and create new subfolders.
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File system: Files are stored in an arbitrary folder on the file system given by the administrator rather than a folder in the archive. Users cannot select a folder or subfolder, nor can they create new subfolders.
Tip
If you choose to preset the folder that assets are stored in using the File system option above, you can, in fact, choose to store the files in a folder that's completely disconnected from the actual archive. For example, by using Fotoware Color Factory or other processing software, you can create a workflow that applies processing to the ingested assets before they're stored at their final destination.