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Where are exported assets stored?
30. April 2025
Table of Contents
Assets exported for use on a CMS are by default stored in C:\ProgramData\Fotoware\FotoWeb\Operations\Embed\YOURSITENAME.
This is a cache folder, and it should reside on a fast disk to speed up the serving of published assets to the website. The folder cannot be moved, but you can create a junction to another drive in case of I/O or space concerns. An alternative route is to connect FotoWeb to a CDN to host published assets.
Considerations
If a file is missing in the cache folder, it will be automatically recreated when FotoWeb needs to serve an exported asset. However, this can potentially cause extra processing on the server and may result in a slight delay. For a website user, it may appear as if a link to an image has been broken the first time it is loaded, but upon refreshing the page, it will be shown correctly.
- If the original asset on which the exported asset is based is moved, renamed, or deleted, the cached exported asset cannot be recreated, which means it is lost. In general, we strongly recommend against moving, renaming, or deleting assets that have been exported, or renaming, deleting, or disabling archives, indexes in Index Manager, or document folders containing such assets. As long as these recommendations are followed, it should not be a problem if data inside the Embed folder is lost, and there should be no need to back up its contents.
Regarding deleting/shrinking the embed cache (for example, if it grows too big):
FotoWeb does not delete/shrink this cache automatically.
When an exported asset is revoked, placeholder files (“Media Not Available” on a white background) are stored in the cache, so the revoked asset still takes up space. This is done by design to ensure that the layout of external pages that use embedded assets from FotoWeb does not break.
When an exported asset is deleted, the files are not deleted from the embed cache.