Lists

28. April 2026

Table of Contents

List View Create List Items Edit a List Item in the Detail View List Item References Delete a List Item What can I use Lists for?

A list is a collection of keywords or tags. Lists are primarily used to tag content.

A list is your controlled vocabulary, your taxonomy, used to tag multidimensional information. That means a list can only have tags with a name or tags that have further information, such as synonyms, translations, broader terms, narrower terms, etc.

A list in Fotoware Alto can also be linked to other lists, enriching the tag by carrying all information from linked lists. For example, a person named John Doe, who is tagged with the department Marketing, has additional information about the marketing department, such as goals, manager, and other team members.

The List View displays data in a configurable spreadsheet-style format. Using the Fields option in the sidebar, you can dynamically select the fields to display.

List View

All List Items are displayed in a spreadsheet-style format.

You can use the Fields option in the sidebar to select the fields you want to display in the List View. The selected fields are displayed with a check mark, as shown in the example below.
The Order menu to sort List Items.

Create List Items

Select the + icon in the toolbar and select Create.
Select a value from the options listed (or search for a value).
Enter values for the new List Item.
Select Save.

You might want to create some more List Items:

Create one by one: turn on the Create more toggle, then add one by one.
Excel Import.

You can have two List Items with the same name. However, each List Item has a unique ID, _refId, as shown in filters and searches.

Edit a List Item in the Detail View

Double-click to open the List Item in the detail view.
Choose Edit (Windows: Ctrl + E) and update the attributes
Press Save (Windows: Ctrl+S) to save your changes.

List Item References

Double-click to open the List Item in the detail view.
Open References in the tab menu on the right.

You see all Content and List Items that have the selected List Item added.

Delete a List Item

Select the List Item in the List View.
To select several List Items, use Shift + Click or Ctrl + Click.
Select the Delete icon (trash can).

When the List Item is assigned to a Content Item, Fotoware Alto will inform you about the references. Deleting the list item will remove the value from the Content Item, and it will no longer appear in search results.

What can I use Lists for?

There are various use cases for lists.