Inviting users or groups to sign up to Fotoware

Administrators can send invitations to users or organizations so they can sign up and get an account on the Fotoware site.

03. August 2026

Table of Contents

Creating an invitation Inviting individual users Inviting an organization Inviting anyone with a link Assigning users to groups Configuring signup workflow

Users with permissions to invite users (set on the group level) can invite users to sign up for a Fotoware account. Such invitations can be extended to individuals, organizations, or anyone with a signup link generated by the site administrator.

Note: User invitations are available only when online signup is enabled.

Creating an invitation

From the Tools menu (cogwheel icon), go to Create Invitations.
Select who you would like to invite. You have three options:

Inviting individual users

Sign-up invitations will be sent to the users you specify in the list. Enter a user's email address and press Enter to add additional email addresses.
You can also change the wording in the email sent to the users.

Note: A user invite link can only be used once; it expires once the user has signed up.

Inviting an organization

This option allows an administrator to invite an organization with many users. An invitation is sent to one or more recipients in the organization and contains a link that can be distributed internally so that all involved users can sign up. Users must sign up using an email address that matches the domain name specified in the invitation (username@domain.com).

The Fotoware administrator can use the invitation management console to see which users in an organization have signed up based on the invitation that was sent.

Note: If users sign up individually (for example, by using the Register link on the login page) with an email address that matches a current organization invite, they will be treated as members of that organization and given group memberships according to the organization invite.

Inviting anyone with a link

This option allows a Fotoware administrator to generate a link that can be emailed to anyone to allow them to sign up. You can see who has signed up using this invite in the invitation management console.

Assigning users to groups

After selecting one of the three options above and entering the necessary information for creating the invite, select Next to proceed.

Select which groups users should be added to when signing up based on the invite.

Select Invite to send the invitation.

Several settings control the workflow when users sign up - for example, whether new registrations require administrator approval before they can log in. Contact Fotoware for help setting this up.