Assigning administrative privileges to a group

18. September 2026

Groups can be assigned administrative permissions to manage certain tasks on the site.

To set these permissions:

From the Tools menu (cogwheel icon), select Manage Users/Groups.
Select Edit for the relevant group. The administrative permissions (outlined in red below) are listed on the General page.
Turn on the toggle for the administrative permissions you want to assign. The administrative permissions are described in the table below.
Select Save.

Permission	Description
Change site appearance	Allows users to modify archive poster frames and change site CSS and logos.
Approve pending signups	Allows users to approve users who have signed up for an account so they may log in.
Manage webhooks	Allows users to display existing active webhooks, view webhook execution history, and cancel any pending webhooks. Learn about managing webhooks
Share bookmarks	Allows sharing of bookmarks to all users of FotoWeb Pro.
Moderate comments	Allows users to edit and delete comments on the site, not just their own. Learn more about commenting on assets (Separate article for FotoWeb Pro here)
Manage albums	Gives users permission to view, delete, or archive any album. A user with this permission will not see all albums in the album list, but can perform these actions when visiting an album by its URL.
Manage taxonomies	Allows users to modify taxonomies in an archive, adding, removing, and changing the properties of taxonomy nodes. Learn more about managing taxonomies.
Manage exports	Allows users to share presets in the CMS export module so other users can use them Enables users to delete exports permanently.
Invite users	Allows users to create invitations for external users to sign up for an account on the site.
Approve orders	Allows users to approve or revoke orders placed via the shopping cart.
Share crop presets	Allows group members to share presets they create when using Crop and Download or Crop in a workflow. They can also delete shared presets.
Manage users	Allows members of the group to access the users and groups management console to create or modify user accounts and groups on Fotoware. Important: Manage users is also required to manage security settings (SSO, signup settings, etc.) and system integrations (application registration and webhooks)
Manage annotations	Allows members of the group to edit and delete annotations created by users of the system.
Manage archives	Allows members of the group to create and edit archives and the metadata sets that are associated with them. The archive and metadata set configuration is accessed by logging in and choosing Manage site from the Tools menu in the top-right corner.
Manage workflows	Allows members of the group to create and edit workflows on the site. The workflow configuration is accessed by logging in and choosing Manage site from the Tools menu in the top-right corner.
Audit	Allows group members access to the now-deprecated activity-tracking feature. This permission will be removed in a future release.
Configure consent management	Allows the group members to create consent form templates and manage the collected consent forms to be used when obtaining consent.
Manage Activity Exports	Allows the group members to access the Manage Activity Exports feature to create and download a one-time export.
Manage Activity Logging	Allows the group members to configure Activity Exports in Site Configuration. These users can enable and disable Activity Logging and configure which events and metadata are logged.

group privileges admin assignment