List Setup

15. April 2026

Table of Contents

Create a List Add default values for Tagbox on a List Use List Items to Tag your Content Tagging in Fotoware Alto vs. Tagging in Twitter Short quiz

Lists are lists of keywords or tags. Lists are primarily used for tagging content.

A list serves as your controlled vocabulary, or taxonomy, used for tagging with multidimensional information. That means a list can only have tags with a name or tags that have further information, such as synonyms, translations, broader terms, narrower terms, etc.

A list in Fotoware Alto can also be linked to other lists, enriching the tag by carrying all information from linked lists. For example, a person named John Doe, who is tagged with the department Marketing, has all the additional information about the marketing department, such as goals, manager, and other team members.

Create a List

Open Schemas.
Select +.
Select the Parent List for the creation of a child list.
Provide Name and ID.
Save.

After creating the List

Add fields to the List.
Add List Items.
Create a field and use a Tag box to connect to this List.
Tag Content.

Add default values for Tagbox on a List

For tagboxes on the list items, you can define default values that will be added to newly created list items in this tagbox.

Add field type “tagbox”.
Set default values for tagbox.
Create a new tag in the tagbox.
- The default values are automatically applied.

Use List Items to Tag your Content

Now the tricky part begins. To use the tags on the content you must have a tagbox that shows the List Items as tags.

Fotoware Alto setup:

A Layer with a Tagbox linked to a List.

You can tag your content in edit mode:

Edit one or multiple content items (single or batch-edit work).
Choose your tagbox field.
On focus, the field will show suggestions.
1. Suggestions use the Display Pattern List.
2. Suggestions consider the Tagbox filter (the list may have more items than are available here).
Start typing to have suggestions adapt to your input (or scroll through).
Either select the suggested value or create new (requires permission).
1. Create new will open a new window that allows adding List Items to the connected List while editing your content. The default values of the Tagbox are automatically prefilled.
2. Attention: the Tagbox filter may prevent you from using your new tag directly.
Save

Assigned values will stay assigned, even if filters or fields change.

Tagging in Fotoware Alto vs. Tagging in Twitter

The differences to other tagging options you might know are:

You can define additional attributes per tag e.g. tag "Product Fotoware Alto" can have attributes: name, description, editions, markets, customers, references and price.
You can have permissions for accessing lists to restrict access to product codes for design agency users.
You can have permissions for adding or using list items (aka tags) - so you can restrict the addition of new products by a reseller user.
You can have multiple lists, with different key terms and attributes, for better control and organization.
You can reference Lists in Lists e.g. List Item "Anne Gretland" is referenced in List Item "Fotoware Alto" in the attribute "CEO" and the List Item "Fotoware Alto" is referenced in "Anne Gretland" (cyclic dependencies).

The art of organizing lists and prepare proper classifications is information architecture, which comes up with great taxonomies and classifications.

Short quiz

Would you order Harry Potter books by Author, Title, or Language?

Popular fiction should be ordered by the author, which allows finding other interesting books from the series.

Now think about History books ordered by the author. What would you think when finding Ancient Greece and World War 2 next to each other, just because they were written by the same author. You see in this case the main order or classification should be Country and History time span - and there we have two lists. Great that we can build multiple lists easily in Fotoware Alto.