Table of Contents
Roles
22. August 2025
Table of Contents
Roles are assigned to registered users and define what a user is generally allowed to do in Fotoware Alto. Remember that the Manage Content role permission is insufficient; the Role must also be permitted to apply Layers or create Virtual Items. The role permissions are global access privileges.
Super Admins are always present. You cannot delete or change them.
Create a role
- Open Roles.
- Select Create.
- Define User Rights.
- Save.
In the detail view of the role, you can directly assign users.
Create role, give permissions and add users.
After creating the role
- Add the role to Permission Sets.
- Add the role to a user.
- Add the role to a channel.
Access role in user search
The roles are saved in a field called:
userRoleId
Therefore you can search for roles in the Users menu to find all users of a role. You cannot access roles in the Content Browser, but only Permission Sets.
| Case | Value |
| Exact match | userRoles.userRoleId:GUID |
| Has no role assigned | -_exists_:userRoles.userRoleId |
| Has role assigned | _exists_:userRoles.userRoleId |
Solutions
Delete a role
- Open the required menu.
- Look for the delete icon
. - Choose delete from the context menu or the toolbar in the browser or detail view
- Confirm the deletion.
Roles with users cannot be deleted. You must remove the users first.
Remove role with users, but first removing users from the role.
Delete users of a role
You can only delete roles when no users are assigned.
- You can open the role, click and select all users and remove all users.
Batch remove users of a role.
- You can search for the users of this role.
Solutions
Best practice for role setup
A best practice role setup follows a certain naming convention, that allows a sort of grouping. This way new roles can be added easily.
- 10 Super Admin (mainly Fotoware Alto support)
- 20 Administrators
- 21 Admins Germany
- 22 Admins Switzerland
- 23 Admins Austria
- 30 Editors Schema
- 31 Editors Germany
- 32 Editors Switzerland
- 33 Editors Austria
- 40 Editors Content (Metadata)
- 41 Editors Germany
- 42 Editors Switzerland
- 43 Editors Austria
- 50 Reader Fotoware Alto
- 51 Reader Internal
- 51 Reader Dealer
- 60 Reader Portal
- 61 Reader Pres