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Documentation & User Guides | Fotoware

Introduction to Fotoware User Management

Fotoware uses several technologies to facilitate the management of large volumes of users. These methods can also be combined to cater for internal and external users who require access to the site.

  • Integration with an existing corporate user directory: By connecting FotoWeb to the existing directory structure ( Microsoft Entra ID, SAML), users and groups can be managed in one place and imported into FotoWeb automatically (contact Fotoware for assistance). Combine this with single sign-on (SSO) for a seamless user experience.
  • Email invitations to sign-up users or entire teams: This can be useful to sign-up external users who require occasional site access but are not part of your corporate user directory.
  • Self-registration for users coming to the site, with additional approval by a system manager: Allows users to sign up for an account on the site, with an optional step where the registration must be approved by a system manager before access is granted.
  • Manual creation and management of users and groups in the Fotoware user management console.

Who can manage users and groups?

To access users and group management, you need to have the Manage users permission assigned. This is set on the group level in the user management console.

In Fotoware SaaS, the administrative account that is first registered during deployment becomes site owner and has full rights on the site. The site owner can give additional groups access to manage users and groups.