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Documentation & User Guides | FotoWare

Creating an archive

To create an archive, log on to FotoWeb, open the Tools menu (wrench icon) and choose Manage archives.

A large dialog show all the archives that are configured on the system. You can edit an existing archive or click on the Add archive button in the top right corner to create a new one.

Tip: If Manage archives isn't an available option in the Tools menu, you need to talk to your system administrator. Your user needs to be a member of a group that has been assigned the Manage archives privilege.


General archive properties

An archive in FotoWeb is identified by its name and must be unique for each archive. It is also a good idea to give the archives intuitive names that can give the users an idea of what they can expect to find in them. The Description field can also be used for this purpose.

To make the archive easy to distinguish from other archives on the server you can add an icon to it and choose an icon color.

Enabling or disabling an archive

You can also toggle the enabled/disabled state for an archive. This controls whether an archive is available or not to users. This can be a quick and convenient way to completely disable an archive without deleting it permanently.

URL to the index

A FotoWeb archive has to be pointed to an Index Manager archive. The Index Manager connection uses TCP/IP to communicate with the server, and the connection string is in reality a URL. Click on the Browse button (...) to open the connection dialog and type in the name of the Index Manager server. If no previous connections have been made to the Index Manager server you will be asked to authenticate. Upon successful authentication a list of available indexes will be shown, and you can choose the index you wish to connect to.

Important: When connecting to an Index Manager server that does not use the default communications port (7000), you will need to specify the port number along with the hostname to list the available archives on the server. For example, to connect to indexserver1 using port 7008, type in the following in the connection dialog: indexserver1:7008. Port numbers for regular and encrypted communications can be set in the Operations Center.

Using a secure connection to an Index Manager server

When connecting FotoWeb to an Index Manager server, you have the possibility to connect using a secure, encrypted connection.

To connect to Index Manager using secure communications (TLS) you will need to specify fwps:// as a prefix to the hostname in the server connection dialog. So, assuming the Index Manager server is called IMSERVER and uses TLS, type in fwps://imserver in the server connection dialog to list the server's indexes.

It is also possible to connect securely by typing in the hostname followed by the secure port number, as such: IMSERVER:7001 (given that port 7001 is used for secure communications)

Click here to learn more about how to configure the server for secure connections.

Important notice: A single Index Manager 8.0 cannot serve two FotoWeb servers

With FotoWare version 7.0 it was possible to have a single Index Manager server handle indexes and search processing for more than one FotoWeb server. This is no longer possible with version 8.0, as Index Manager syncs metadata exclusively with a single connected FotoWeb.
The other way works fine: It is possible to have several Index Manager servers deliver content to a single FotoWeb.

A separate topic has been made to cover considerations when updating from version 7.0 to version 8.0.

Applying an autosearch to the archive

An autosearch filter can also be applied to the archive. The archive is filtered with this search before the results are returned to the user. Any searches performed by the user are performed within the results of the initially applied search filter.

You can create multiple archives from one single Index Manager-controlled archive by simply setting different auto search filters for each archive.

Learn more about filtering archive content using autosearches.

Social features

Commenting on assets is possible through FotoWeb's own Comments plugin or using Facebook's plugin.

Learn more about enabling comments in this topic.

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