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Documentation & User Guides | FotoWare

Enabling upload of assets to the site

Settings that relate to the global upload area and let you control where files are stored.

This is configured under Settings - Behavior - Upload in the FotoWeb site configuration.

What you should know about uploads for a start

User can upload files to FotoWeb in several ways:

  • From FotoStation using an HTTP upload
  • Through a web browser after a user has logged in to FotoWeb
  • From the FotoWeb Desktop Uploader for Windows or Mac OS
  • From FotoWeb for iOS and Android

In addition to the above methods, files can be delivered to the server over any SMB/FTP or other connection to the file storage that is monitored by the Index Manager server.


Also, you should know that FotoWeb has two "modes" of upload:

The two types are described in detail below.

Upload area settings

fw upload area folder.PNG

Enable Upload Area: When this function is enabled users will be able to upload files to the common upload area. You set the destination folder in the field below and choose whether or not a unique subfolder should be created for each user. (In which case subfolders will be named according to the logged-on user's username.)

Tip: User information will always be added to uploaded assets using three specific metadata fields.

Note: When enabling the upload area, you must also make sure that the users who will be uploading files to it are are members of a group that has upload rights set.

Metadata set: Lets you choose a metadata set that controls which fields users can and/or must fill out before uploading files to this area.

Learn about creating metadata sets.


Crop profile set: Lets you control which crop profile set (preset crop sizes) are delivered to FotoWeb Desktop when a user checks out a file for cropping from the upload area.

Learn about creating crop profiles.

Tip: The above settings offer little control in terms of where uploaded files are stored; you can either store all files in a single private folder per user or in a large common upload repository. However, it is possible to index the upload area and create a FotoWeb archive of it that dynamically displays only the assets that the viewer has uploaded.

Configuring user upload to specific archives

If you would like precise control of which archives users be able to upload to, you can enable upload on a per-archive basis. This will allow users to upload files to specific archives based on their access rights, and you can enforce different metadata governance in different archives by using metadata sets with different field requirements.

When configuring an archive, you can add a user or a whole group to the access list and assign the Upload permission.

This way, you can control precisely who gets to upload files and where they're allowed to submit them.

FW archive access list.PNG

Presetting a destination folder for upload/copy and move operations to the archive

When you enable users to upload assets to a specific archive you can choose between always placing the file in a preset subfolder in the archive or letting users choose a subfolder themselves. This is set on the Ingestion tab in the archive's properties:

FW archive ingestion folder.PNG

By choosing Predefined, an administrator can choose precisely which folder the uploaded asset(s) should be stored in.
User selection leaves it to the user to choose a folder inside the archive.