Table of Contents
Sharing albums
Learn how to share an album with coworkers or external users.
12. October 2026
Table of Contents
Share an album
Albums can be shared with individual users, groups, or external recipients. When sharing an album, you can control access, grant download or contribution permissions, add a message, and optionally define how long the album remains available.
Sharing an album
- Open the album you want to share.
- Select the Share album icon in the upper-right corner.
- In the Share with field, enter the names of users, groups, or email addresses.
- (Optional) Select Add a message to include a subject and message with the invitation. If you add a message, individual recipients receive it in the invitation email. Groups do not receive email notifications, but users in those groups can access the shared album after signing in to Fotoware.
- (Optional) Select Set sharing period and specify when access to the album starts and ends. If no sharing period is set, the album remains shared until access is removed manually. When a sharing period is configured, recipients can access the album only during the specified time frame.
- Configure permissions for each recipient.
- Select Share.
Recipients receive access according to the Permissions section below.
Sharing with Fotoware users and groups
To share an album with people who have a Fotoware account, enter their name or the name of a group in the Share with field.
Users must sign in to access albums shared this way. This is the recommended method for sharing content securely.
Sharing with external recipients
You can share an album with people who do not have a Fotoware account by entering their email address.
Recipients receive an email with a secure link to the album and can access it according to the permissions you assign.
To share albums with external recipients, you must be granted permission to share with guests.
Tip
You can copy and paste multiple email addresses directly from Excel, Outlook, or another application into the sharing dialog.
Permissions
You can assign different permissions to each recipient when sharing an album.
| Permission | Description |
|---|---|
| Basic sharing (no additional permissions selected) | Allows recipients to view the album and preview its contents. |
| Contribute | Allows recipients to add, remove, and reorder assets in the album. This option is available only when sharing with Fotoware users and groups. |
| Download | Allows recipients to download assets from the album. |
About download permissions
The Download option is available only if your administrator has granted your group permission to delegate download rights.
You can only grant download access to assets that you are allowed to download yourself. If you do not have download permission for an asset in its source archive, you cannot delegate that permission to others.
Users who receive download permission can download assets from the shared album even if they do not otherwise have access to the source archive.
Users who already have download permission in the source archive can also download those assets from the shared album.
Download permission does not grant additional archive permissions, such as editing metadata or sending assets to actions.
Other sharing options
In addition to sharing an album directly with users and groups, you can: