Avoiding duplicate content in archives

Learn how to keep archives in check and avoiding duplicate content, either by routing duplicates aside or by adding version numbering to files.

Automatically purging old or outdated content

Automating the migration of content from an old system into Fotoware

Avoiding unnecessarily recompressing JPEG files

Creating a standardized set of categories when receiving wirefeeds

Filtering out files that have insufficient metadata

This topic explains how Color Factory can be configured to filter out files with insufficient metadata from workflows for manual metadata entry.

Filtering out pictures with clipped highlights and shadows

How to automate a workflow that weeds out pictures that have clipped highlights and shadows using Color Factory's automatic routing feature.

Making a one-time metadata update to your entire archive

At times you may need to perform a one-off maintenance task on your archive to update certain metadata. Learn how Color Factory can be configured to do that for you.

Preserving the original filename in a workflow

Learn how to preserve the original filename of the file that enters your workflow.

Real-life example: How we publish wirefeed content on our FotoWeb demo server

Replacing lo-res images with hi-res in PDF workflows

How to configure the system to allow InDesign / PDF documents to be created with low-resolution pictures that Color Factory can replace with high-resolution ones.

Sorting assets according to who uploaded them

Sorting files in a folder structure by year, month and day

How to use automatic routing to sort files in a folder structure by year, month and day.

Splitting JPEG and RAW files in a workflow

Structuring your assets in a meaningful way

Transferring assets that have been used in production into a long-term archive

This article explains how to configure Color Factory to automatically transfer files that match specific criteria at scheduled times. A typical use case is moving assets that have been marked as used from a production archive to a long-term archive for r

Turning filenames into usable, searchable metadata

This scenario explains how you can populate metadata fields with file name prefixes that are used in your organization, and suggests how you can turn those short codes into meaningful, searchable metadata.

Using database lookup to populate metadata fields with photographer information

This topic explains how you can configure Color Factory to query a database using a unique string in a metadata field and pull information from the database to populate additional metadata fields.

Filtering images and excluding files from an index