Skip to main content
Documentation & User Guides | FotoWare

Editing Metadata in FotoStation

The ability to add metadata to assets is central in FotoStation. This topic provides an overview of how metadata editing works, with sub topics that explain how the different controls in the metadata editor works.

Video introduction to the new editor

For a quick introduction to the new metadata editor experience, take three minutes to watch this video. Or read on below.

Enabling the New Metadata Editor Experience

This topic explains the features in the new metadata editor in FotoStation. While the old editor experience will still be usable, we recommend using the new editor.
You can toggle the new editor experience using the Use new editor experience option in the Metadata program menu in FotoStation.

Accessing the metadata editor

To add metadata to your files, first make a selection of files. You can choose a single file or several ones. Then click on the Metadata button in the toolbar. (Shortcut Ctrl-T). The metadata editor window opens.

Note: The editor may not look exactly like the screenshots in this article - your FotoStation may have been configured to use different fields and a different layout, yet the functionality is the same as described here.


Selectively adding metadata using the Film Strip

If several files are selected when the metadata editor is opened, a film strip with the selected files will show below the metadata fields. This strip makes it possible to add metadata to the entire selection, or selectively to a subset or individual assets.

Use Ctrl-click / Shift-click to modify the selection and then update the metadata of the assets you would like to change.

Fields with different values in the selection


The screenshot shows how the Keywords field may look when the files selected on the film strip have different values: The black entries are common for the entire selection, while the grey italicized ones are only present in a subset of the files selected on the film strip. By right clicking on an entry you can choose to:

  • Apply the tag to the selected files on the film strip
  • Apply the tag to all files on the film strip (also the ones not currently selected)
  • Edit a tag (for example to correct misspelling - the tag will then be applied to the files selected on the filmstrip)
  • Remove the tag - this will remove the tag from all files selected in the film strip.

A final option is to select all the files where the tag is present - choosing this option will select all the files with the tag in question on the filmstrip to allow you to make additional updates to these files specifically.

Adding metadata using QuickLists

QuickLists are lists of predefined metadata that can be added to your FotoStation configuration and used when tagging files. Every field in the metadata editor can be configured to include a QuickList for inputting predefined content from alist.

The screenshot below shows the quicklist controls when tagging a single picture in the Keywords field. The arrow pointing down next to the field opens a list of predefined content. To add entries to the quicklist, use the button with the plus icon.

Note: Adding entries to the quick list does not add them to the file. To add items from the quicklist to a file, click on the down pointing arrow and pick one or more entries from the quicklist.



When adding metadata to several files, the QuickList operation works slightly differently, as the screenshot below shows:


Click on the + icon to add a new entry to the field and then use the dropdown list seen in the screenshot above to choose an entry from the quicklist. You can also start typing the tag and have FotoStation autocomplete the entry.

Editing QuickList entries

The predefined content in Quicklists can be managed by modifying the quicklist files. However, it is also possible to edit the quicklists directly from the FotoStation metadata editor. This feature can also be coupled with the downloading and updating of quicklists from a web server.

Open the quicklist for the field in question and locate the node you would like to modify. Right-click it and chosoe between the following options:

Edit: Replace the value of the selected node with a new value.

Insert after: Add a new entry at the same level as the selected item.

Add child item: Create a new item below the selected item. The new item becomes a child to the selected item.

Delete item: remove the selected item. Note that any child items are also deleted.

Updating quicklists from the FotoStation Metadata editor.png

Note when editing or adding entries to the list, bear in mind that an entry may use special syntax and the quicklist file may use special naming conventions to populate several metadata fields. A complete reference to quicklist naming conventions and syntax is available in a separate topic.

Learn more about quicklists:

Different types of quicklists can be created - 1) flat lists, 2) hierarchical structures of keywords (taxonomy), and 3) linked lists, whereby picking an entry from a taxonomy view fills in several linked fields.

Learn how to create quicklists and configure the metadata editor to use them!

Date fields

Date fields in the metadata editor have a date picker control associated with them. You can bring it up by clicking on the calendar icon next to the field:

Date picker - nov 2020.png

In the XMP metadata specification, a date field can contain both date and time - pick a date from the view and choose the time if this is also useful.

There are quick buttons to let you choose today's date (the Today button) and the precise time using Now.

Switching Date and Time Formats

By choosing View - Date format in the metadata editor top menu you can switch between ISO 8601 format date/time and the Default locale format determined by your Windows/Mac OS system settings.

When using ISO format, you can set the time down to the tenth of a second and add offsets for the time zone: Add a z at the end of the time string for Zulu time or add the offset, for example like this to create a one-hour offset: 

  • Was this article helpful?