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Documentation & User Guides | Fotoware

Creating users and assigning them to a configuration

LEGACY NOTE: This guide describes legacy functionality in FotoStation. In new versions of FotoStation configurations are maintained and downloaded to the client over FWP. See Creating and maintaining centralized FotoStation configurations for updated documentation.

Creating users

If you have more than one configuration stored on the network server, you will need to create user accounts that can be associated with the different configurations. Go to File (FotoStation Pro on Mac), select Manage configurations > User administration. Locate the FotoStation Logon folder and select OK to proceed to the user administration window.  

To create a user, select New User. Then specify a user name and password. If you do not specify a password, any user can log on and download the user’s associated configuration. Select the configuration you want to associate with the user from the Select Configuration dropdown list. 


Use the Windows user name and log-on automatically when possible: If you choose this option, FotoStation will automatically try to determine if the user’s Windows/Mac OS logon account has a matching account in the FotoStation user base, and if it does, that user’s configuration will be loaded automatically. If no matching account exists, the user must manually select a user name and enter a password when starting FotoStation.

User must set password on first logon: Select this to force the user to choose a password when logging on for the first time. The user logs on by entering their username and choosing a password. They will then be required to verify the password before FotoStation loads the configuration.

Automatically upload new configuration on exit: By selecting this option, the user in question can make changes to the configuration which will be automatically uploaded to the server when they exit FotoStation. Under normal circumstances, any changes made to the configuration on the server will disappear when the program is restarted, since the original configuration on the server will be downloaded again and any changes abandoned. In other words, this option should typically only be enabled for system administrators.