Skip to main content
Documentation & User Guides | Fotoware

Creating archive navigation using SmartFolders


What are SmartFolders?

SmartFolders help users perform advanced predefined searches in an archive with a single click. Similarly to the folder navigation that can be enabled on archives, it provides a way to create a meaningful structure of "folders" that, when clicked, in reality execute a predefined search on the server and returns the result.

A user can, for example, be presented with a SmartFolder called Most recent pictures that executes a search for pictures only that have come into the system in the last six hours. This is accomplished using a date range search which is configured by the administrator. For this example, you can use the search: mt:{{now-PT6H}} TO {{now}}

A user does not need to know the search syntax, they can just click on the link. For more information, see Date and Time Tags.

Setting up SmartFolders involves three steps:

  1. Enabling SmartFolder navigation in an archive (SmartFolders are configured per archive).
  2. Giving some users or groups access to edit SmartFolders (to create new entries or modify existing ones)
  3. Creating the SmartFolders by logging in to FotoWeb.