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Documentation & User Guides | Fotoware

Introduction to the main FotoWeb interface

Learn how to navigate from the Home screen to start managing your assets.

Accessing FotoWeb

Depending on how the FotoWeb system has been configured, a user who accesses the system may or may not be automatically logged in. Learn more about how to log in.

After logging in

After a user logs in, they are typically presented with the home page - an overview of all the archives they has access to and and any albums that they has created or that have been shared with them.

At the top of the home page is a large search bar that can be used to find content in the archives the user can access.

FotoWeb home page FR8.png

Note: A user may be taken directly to another FotoWeb resource after login, depending on the URL with which they accessed the site.

Tip: If archives show as generic gray boxes, a poster picture can be set to illustrate what they contain.

Viewing the contents of an archive



Click on an archive to open it and view its contents.

The top menu

FotoWeb top menu.png

At the top of the screen you find several links, Archives, Albums, Pins, Alerts and Pro

Clicking on the Fotoware logo takes you to the home page, where users can see all the archives and albums they can access.

The Archives and Albums links navigate to separate pages that hold archives and albums separately.

The Pins link navigates to the pinned assets (favorites), where users can see their favorite assets.

Alerts lets you configure search agents so that when new matching the criteria becomes available, you are notified via email.

Depending on whether the logged in user account has been given FotoWeb Pro privileges, there may be a Pro link in the top menu, which opens a separate browser tab where the more workflow-oriented Pro interface can be used instead of the main interface.

The Upload button will be available if you have access to upload assets to FotoWeb. Learn about the different upload methods in the Upload guide.

On the top menu there's also a search field that lets users perform searches when they navigate into an archive, and users with site administrator privileges  will also see a "wrench" for managing CMS exports, creating screens for evaluating pictures in a group conference and managing webhooks.

Archive list

Above the grid of thumbnails are all the archives the user can access listed horizontally. If there are more archives available than the screen can display, the additional archives will be listed under the More... menu. Click on an archive to open it and view its contents. If there are more pictures in the archive than the screen can show at one time, the user can scroll down to have FotoWeb load more content continuously.

Tip: Pinning favorite archives makes them easy to access when there are more archives than your screen can display tabs for horizontally.

Asset grid

The assets in the active archive are shown in the main area of the page. Hovering with the mouse cursor over an asset displays additional metadata and the asset's rating.

Clicking on the file name field below the thumbnail to "freezes" the metadata popup for the asset. This way a user can preview the metadata of several assets directly on the grid page. Click again to close the metadata preview.

To get a more detailed preview of the asset and its metadata, click on the thumbnail itself to go to the Details page.


In the left panel is a list of folders, assuming the archive contains subfolders. When a users clicks on a folder FotoWeb will show only the contents of that folder and update the folder list to show any subfolders that are contained inside that folder. There are breadcrumbs above to help see the current folder in relation to the top node and let a user get back to a certain level in the folder hierarchy quickly.

Learn more about navigating folders.

Tip: As with archives, you can pin your favorite folders so they show at the top of the list.


Below the folder list are taxonomies. These are defined by users with taxonomy editing permissions and used for navigating the archives in much the same way as the folder structures. Taxonomies can also be used to simplify metadata input on assets in an archive.

Learn more about navigation using taxonomies.


If comments have been enabled, users can comment on archives, albums and individual assets and discuss them with coworkers. 
Learn more about commenting on assets.

Action bar

When a user has selected an asset (or several ones) an action bar becomes visible at the bottom of the screen. This bar lists everything that can be done with an asset or a selection of assets, and the functionality available here will depend on the user's access rights in the archive.

Learn more about workflow processing using actions.

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