Learn the basics of navigating archives, folder structures and any taxonomies in FotoWeb.

This guide helps you understand how to organize your assets using FotoWeb's main interface. It deals with organizing collections, sharing content with others, processing files in workflows and much more. The guide focuses on the use of the system and links to the configuration where appropriate.

1. Choosing a cover image for an archive
2. Copying or moving assets between archives or folders
3. Cropping and downloading pictures
4. Deleting assets
5. Downloading assets from FotoWeb
6. Downloading a rendition of a certain page in a document
7. Duplicating assets
8. How asset markers work
9. Keyboard shortcuts in FotoWeb
10. Pinning assets
11. Printing images
12. Processing assets using Actions
13. Quickly downloading an image preview using Quick Renditions
14. Rating assets
15. Reference to all features available on the action bar
16. Renaming assets
17. Rotating pictures
18. Setting asset status
19. Shopping Cart - Approving or rejecting orders
20. Shopping Cart - Placing orders
21. Sorting archive content in FotoWeb
22. Quickly downloading an image preview using Quick Renditions
23. Selecting assets

Adding metadata to your files is paramount to keeping your asset collections in order. This guide explains how to add metadata to assets in the main FotoWeb interface and how you can configure taxonomies to improve archive navigation and facilitate metadata entry for users.

1. Switching between metric and imperial size measures
2. Example: How to make a taxonomy for the City field
3. Planning taxonomy content - strategy guidelines and tips

1. Enabling users to upload files
2. Uploading files from a browser
3. Uploading files with FotoWeb Desktop
4. Defining metadata requirements for uploaded assets
5. Preserving metadata on upload
6. Problem: Upload information is not added when assets are uploaded
7. Uploading files from the Selection widget
8. Uploading files that have XMP sidecar files
9. Which metadata fields does FotoWeb write information to when a user uploads files?
10. Setting up a viewable personal upload area for each user
11. Enabling the Upload Area for a group
12. Enabling upload of assets to the global Upload Area
13. Controlling upload of assets per archive

Albums let you create collections of assets that are independent of the archives they were added from. These collections can be shared with FotoWeb users and groups, as well as external people you need to share files with from time to time. This guide deals with all aspects of using and managing albums in FotoWeb.

1. Creating an album
2. Viewing an album
3. Archiving an album
4. Reactivating an archived album
5. Choosing an album cover image
6. Deleting an album
7. Recovering a deleted album
8. Removing assets from an album
9. Searching for albums
10. Sharing an album
11. Sorting assets in an album
12. Showcasing an album to all who come to the Fotoware site
13. Creating a public link to an album

The CMS Export module in FotoWeb offers the possibility to export any picture or graphics file to a Content Management System. In the process a user can resize, add effects and otherwise customize the appearance of the exported picture.

1. Exporting a picture to your CMS
2. Managing pictures that have been exported to a CMS
3. Using the Selection widget to place an asset in a CMS
4. Uploading an asset using the Selection widget
5. Hosting CMS Exports on a Content Delivery Network (CDN)
6. Where are exported assets stored?
7. Creating and using export presets
8. Adding a caption and tooltip to the picture
9. Adding a click action to the picture
10. Adding special effects to the picture
11. Cropping and sizing pictures for use on a CMS
12. Enhancing a picture before export to CMS
13. Setting publication name and expiry for the CMS export
14. Changing the expiry date of an exported picture
15. Revoking an exported picture
16. Getting the link to an exported picture

This guide describes all the FotoWeb Desktop extensions.

1. User installation of the Fotoware plugins
2. Placing assets in Office documents and presentations
3. Enabling the Fotoware plugins for Adobe Creative Cloud on your computer
4. Placing assets in InDesign layouts
5. Checking out files for local editing
6. Managing files that are checked out
7. Uploading files with the Fotoware plugin
8. Cropping images using the Fotoware plugins
9. Editing images with the Fotoware plugin
10. Fotoware plugins do not display asset previews
11. Problem: Fotoware Plugin action buttons are not available in Firefox
12. Working with the Fotoware Extension for Illustrator
13. Working with the Fotoware Extension for Photoshop

Learn how to perform common tasks in the Pro interface in FotoWeb and how to use it to manage your asset collections.

1. Working with the FotoWeb Pro interface

This guide provides an overview of system requirements and routines for performing a fresh installation, or an upgrade, of a FotoWeb system.

1. Before you install FotoWeb
2. FotoWeb system requirements
3. Installing FotoWeb from scratch
4. Updating FotoWeb to the latest version
5. Apache web server support in FotoWeb has been discontinued
6. FotoWeb Licensing
7. FotoWeb services and system architecture
8. How does Fotoware use the SMB protocol?
9. How does the audio / video transcoder work?
10. Planning an update from FotoWeb 7.0 to 8.0
11. Re-running the FotoWeb Upgrade Wizard if an attempt to upgrade failed
12. Scripting the FotoWeb Upgrade Wizard
13. Starting and stopping the FotoWeb service
14. Supported audio and video files for decoding
15. Viewing system and licensing information
16. What is FotoWeb?
17. FotoWeb server - Hardware requirements
18. FotoWeb server - Software requirements
19. FotoWeb browser client requirements
20. Fotoware Plugins - Client Requirements
21. FotoWeb licensing for audio and video support
22. Upgrading from Feature Release 19 to Feature Release 20

Learn all you need to know to start creating and managing your archives in this guide.

1. What are archives?
2. Creating an archive
3. Adding search filters to an archive
4. Assigning a crop profile to an archive
5. Choosing where files are stored when copied, moved or uploaded to the archive
6. Cloning, editing or deleting archives
7. Converting all pictures uploaded to an archive to JPEG
8. Creating archive navigation using SmartFolders
9. Creating a metadata view
10. Enabling folder and taxonomy navigation in archives
11. Enabling Google and other search engines to find your archives
12. Enabling processing of files that are downloaded
13. Enabling users to comment on assets in an archive
14. FotoWeb refuses to start - Index Manager is not running
15. Setting archive access and permissions
16. Setting permissions on several archives
17. Setting the order of archives in the user interface
18. Assigning a watermark to assets in an archive
19. Which file formats support high-resolution zooming in FotoWeb?
20. Enabling SmartFolder navigation
21. Watermark settings explained
22. Enabling users or groups to create and modify SmartFolders
23. Adding SmartFolder entries
24. Creating queries to filter archive content (auto searches)

When building a workflow system using FotoWeb or integrating FotoWeb into an existing workflow, Actions and Markers are the key components. Users can drop assets onto an action to transfer them to a destination, or to trigger a metadata operation or execute a webhook to integrate with other systems.

Learn how to create or import users and groups in FotoWeb and how to set license types, user permissions etc.

Learn how to manage user consent in Fotoware.

1. Consent management overview
2. Getting started with consent management
3. Creating a consent form template
4. Managing pending and signed consent forms
5. Asset linking
6. Creating consent categories
7. Consent status of an asset
8. Linking assets to consent forms
9. Setting the consent status of an asset
10. Signing a consent form by email
11. Signing a consent form on behalf of another
12. Working with consent forms
13. Managing usage consent
14. Requesting consent for use
15. Consent management general settings
16. Managing consent
17. Signing a consent form by QR code
18. Consent management archive settings

This guide deals with how you create, manage and configure sites and site-related properties.

1. Adding a site to FotoWeb
2. Removing a site from FotoWeb
3. Configuring site host name and IP address
4. Configuring the site database
5. Controlling metadata handling
6. Managing site cache settings
7. Configuring email notifications
8. Choosing a default site language
9. Setting default thumbnail and preview quality for the site
10. Configuring default search behavior
11. Configuring site activity logging
12. Enabling upload of assets to the site
13. Controlling what happens to deleted files
14. Choosing metadata fields to use for tooltips in FotoWeb Desktop
15. Adding a custom footer to a site
16. Adding a custom welcome message to a site
17. Adding contact and legal information to a site
18. Adding support for custom file types
19. Branding the site
20. Changing a site's default page title
21. Changing the location of the MongoDB database files
22. Choosing the location of audio and video proxy files
23. Choosing which CMS Export features users have access to
24. Configuring a permanent redirect from your domain name to the FotoWeb site
25. Controlling video transcoder performance
26. Controlling which metadata is included in assets during download
27. Controlling which metadata is included in assets when requesting quick renditions
28. Creating custom links in the Fotoware user interface
29. Customizing emails sent from FotoWeb
30. Enabling persistent user login (Remember me) functionality
31. Finding and/or changing the encryption secret
32. FotoWeb session handling
33. How an administrator can terminate a user's session
34. How to hide detailed error messages from non-administrative users
35. Removing Fotoware badges from the user interfaces
36. Repairing the MongoDB database after an unclean shutdown
37. Requiring users to accept terms and conditions when downloading assets
38. Requiring users to accept terms and conditions when logging in
39. Setting custom background images for use on the FotoWeb login screen
40. Setting the MongoDB instance that FotoWeb uses
41. Configuring site behavior
42. Markdown syntax reference
43. +MongoDB disk and memory requirements
44. Backing up the FotoWeb databases
45. Configuring FotoWeb to send emails
46. Database settings in detail
47. Configuring notifications when assets change
48. Configure a notification when an asset is published or revoked

This section explains how version control works in Fotoware On-Premises.

1. Comparing two versions of an asset
2. Configuring user access to revisions
3. Creating a duplicate of a revision
4. Deleting an asset revision
5. Enabling version control
6. Restoring an asset revision
7. Uploading an updated version of an asset
8. Viewing asset revisions
9. What are revisions and how do they work?
10. Version Control

This guide explains the types of system events that are logged and how to create and schedule system usage reports.

1. Running basic system usage reports (deprecated)
2. Creating custom reports (deprecated)
3. Choosing system activity and metadata to log for use in your reports (deprecated)
4. Configuring global log options for the FotoWeb server
5. Installing Report Designer (deprecated)
6. How to create a FotoWeb debug log for troubleshooting

This guide deals with how to secure your FotoWeb system and protect your content.

1. Choosing where to place FotoWeb in your network
2. Configuring FotoWeb for secure connections
3. Securing your server
4. Redirecting all HTTP requests to HTTPS

Tips and tricks for troubleshooting FotoWeb issues.

1. A video or audio file fails to transcode correctly
2. Cannot access camera roll in FotoWeb for iPhone or iPad
3. Fotoware custom verbs in HTTP requests
4. How can I change the web server used by FotoWeb from Apache to IIS?
5. How to tell which build version of FotoWeb runs on your server
6. InDesign plugin does not remember the custom location for storing placed images
7. Login to FotoWeb is slow when using Active Directory integration (Legacy)
8. Metadata is not applied when uploading several files with the same name
9. Sharing an album or using CMS export gives an error message
10. System logging in Fotoware on-premises
11. The metadata editor fails to load in FotoWeb Pro
12. The upgrade wizard hangs endlessly at "Starting MongoDB"
13. The upload web interface fails to load
14. User cannot log in to FotoWeb
15. Verifying FotoWeb account privileges
16. When logging in with a FotoWeb Pro user license, all I see in Internet Explorer is a blank page
17. Why is the transcoded video proxy file larger than the original?

This guide deals with the practical aspects of deploying FotoWeb Desktop in an organization.

1. What is FotoWeb Desktop?
2. Installing FotoWeb Desktop
3. Deployment of FotoWeb Desktop using Group Policy
4. Choosing a server connection in FotoWeb Desktop
5. Edit, Crop and Open buttons don't show in FotoWeb
6. How FotoWeb detects whether FotoWeb Desktop is installed
7. Manually enabling the FotoWeb Desktop plugin for Microsoft Office
8. There is no "Insert from FotoWeb" button in Word or PowerPoint
9. Troubleshooting the installation of the Fotoware Extension for Adobe InDesign
10. Where are the configuration files for the Adobe Extensions stored?
11. Where does FotoWeb Desktop store checked out files?

Learn how to use FotoWeb screens to run picture selection processes with internal and/or external users who participate and contribute files using tablets or smartphones.

1. How picture conferencing works (Legacy)
2. Creating a screen for picture conferencing (Legacy)

This guide describes Legacy FotoWeb APIs.

1. Legacy APIs

1. Activity Export overview
2. Selecting activities to log
3. Column names in the CSV file
4. Configuring Activity Exports
5. Creating an Activity Export
6. Selecting metadata to log