Learn how to create and manage users and groups.

Learn all you need to know to start creating and managing your archives in this guide.

1. What are archives?
2. Creating an archive
3. Adding search filters to an archive
4. Assigning a crop profile to an archive
5. Assigning a watermark to assets in an archive
6. Choosing where files are stored when copied, moved or uploaded to the archive
7. Cloning, editing or deleting archives
8. Converting all pictures uploaded to an archive to JPEG
9. Creating archive navigation using SmartFolders
10. Creating a metadata view
11. Enabling Google and other search engines to find your archives
12. Enabling processing of files that are downloaded
13. Enabling taxonomy navigation in archives
14. Enabling users to comment on assets in an archive
15. Setting archive access and permissions
16. Setting the order of archives in the user interface
17. Supported file formats in Fotoware as a Service
18. Adding SmartFolder entries
19. Assigning a metadata view to an archive
20. Creating queries to filter archive content (auto searches)
21. Enabling SmartFolder navigation
22. Enabling users or groups to create and modify SmartFolders
23. How archives work in Fotoware Veloz
24. How to best create a custom watermark in Fotoware
25. Preserving the original dates of uploaded assets
26. Setting an access list on several archives
27. Watermark settings explained
28. Which file formats support high-resolution zooming in FotoWeb?
29. How metadata controls what you see in archives

When building a workflow system using Fotoware or integrating it into an existing workflow, Actions and Markers are the key components. Users can drop assets onto an action to transfer them to a destination, or to trigger a metadata operation or execute a webhook to integrate with other systems.

1. Configuring workflows
2. Fotoware for InDesign Server

Learn about all the options for customizing your FotoWare site.

1. Accessing the Site Configuration
2. Adding a custom footer to a site
3. Adding a custom welcome message to a site
4. Adding contact and legal information to a site
5. Branding the site
6. Changing a site's default page title
7. Choosing a default site language
8. Configure a notification when an asset is published or revoked
9. Configuring cookie warnings
10. Configuring Fotoware storage pools
11. Configuring notifications when assets change
12. Controlling which metadata is included in assets during download
13. Controlling which metadata is included in assets when requesting quick renditions
14. Creating custom links in the Fotoware titlebar
15. Deployment of Fotoware Mobile through Mobile Device Management software
16. Enabling Cross-Origin Resource Sharing (CORS)
17. Enabling interface style for this site
18. Enabling persistent user login (Remember me) functionality
19. Enabling the Fotoware Pro interface as the default interface
20. How to hide detailed error messages from non-administrative users
21. Managing cookies
22. Public IP addresses
23. Removing Fotoware badges from the user interfaces
24. Requiring users to accept terms and conditions when downloading assets
25. Requiring users to accept terms and conditions when logging in
26. Setting custom background images for use on the Fotoware login screen
27. Fotoware session handling
28. Markdown syntax reference
29. Choosing metadata fields to use for tooltips in Fotoware Plugins
30. Configuring default search behavior
31. Controlling metadata handling
32. Setting default thumbnail and preview quality in Fotoware
33. Connecting Color Factory and Fotoware Veloz
34. Connecting Fotostation and Fotoware Veloz

Learn the basics of navigating archives, folder structures and any taxonomies in Fotoware Veloz. To learn more about what you can do with your assets, refer to the "Working with your assets" guide.

This guide helps you understand how to organize your assets using Fotoware's main interface. It deals with organizing collections, sharing content with others, processing files in workflows, and much more. The guide focuses on the use of the system and links to the configuration where appropriate.

1. Selecting assets
2. Cropping and downloading pictures
3. Deleting assets
4. Downloading assets from FotoWeb
5. Duplicating assets
6. How asset markers work
7. Keyboard shortcuts in FotoWeb
8. Quickly downloading an image preview using Quick Renditions
9. Setting asset status
10. Sorting archive content in Fotoware
11. Renaming assets
12. Reference to all features available on the action bar
13. Rating assets
14. Processing assets using Actions
15. Pinning assets
16. Copying or moving assets between archives or folders
17. Choosing a cover image for an archive
18. Setting asset status
19. Shopping Cart - Approving or rejecting orders
20. Rotating pictures
21. Shopping Cart - Placing orders

Adding metadata to your files is paramount to keeping your asset collections in order. This guide explains how to add metadata to assets in the main Fotoware Veloz interface and how you can configure taxonomies to improve archive navigation and facilitate metadata entry for users.

How to configure file upload to Fotoware Veloz and how to use the different upload methods.

1. Introduction to uploading files
2. Uploading files from a browser
3. Uploading files with FotoWeb Desktop
4. Defining metadata requirements for uploaded assets
5. Preserving asset modification time and date stamp on upload
6. Preserving metadata on upload
7. Problem: Upload information is not added when assets are uploaded
8. Uploading files from a mobile device
9. Uploading files from the Selection widget
10. Uploading files that have XMP sidecar files
11. Which metadata fields does FotoWeb write information to when a user uploads files?
12. Managing the upload of assets per archive
13. Are there any size restrictions for uploading files to Fotoware Veloz?

This guide deals with how version control works in Fotoware.

1. What are Revisions and how do they work?
2. Configuring User Access to revisions
3. Uploading an updated version of an asset
4. Viewing Asset Revisions
5. Comparing two revisions of an asset
6. Restoring an Asset Revision
7. Creating a Duplicate of a Revision
8. Deleting an Asset Revision

Learn all about albums - custom collections that can be usedd for projects and shared with coworkers or externals!

1. Adding metadata to an album
2. Archiving an album
3. Sharing an album
4. Creating a public link to an album
5. Showcasing an album to all who come to the Fotoware site
6. What happens to assets in albums if an asset is moved from its original location?
7. Who can create albums?
8. Creating an album
9. Viewing an album
10. Reactivating an archived album
11. Choosing an album cover image
12. Deleting an album
13. Recovering a deleted album
14. Removing assets from an album
15. Searching for albums
16. Creating a public link to an album

The CMS Export module in FotoWeb offers the possibility to export any picture or graphics file to a Content Management System. In the process a user can resize, add effects and otherwise customize the appearance of the exported picture.

1. Exporting a picture to your CMS
2. Managing pictures that have been exported to a CMS
3. Using the Selection widget to place an asset in a CMS
4. Uploading an asset using the Selection widget
5. Placing assets in a CMS
6. Adding a caption and tooltip to the picture
7. Adding a click action to the picture
8. Adding special effects to the picture
9. Changing the expiry date of an exported picture
10. Creating and using export presets
11. Cropping and sizing pictures for use on a CMS
12. Enhancing a picture before export to CMS
13. Filtering exports
14. Finalizing your settings and exporting the picture to your CMS
15. Getting the link to an exported picture
16. Permanently deleting an exported picture
17. Revoking an exported picture
18. Setting publication name and expiry for the CMS export
19. Permanently deleting an exported picture

Learn how to perform common tasks in the Pro interface in Fotoware and how to use it to manage your asset collections.

This guide describes all the FotoWeb Desktop extensions.

1. User installation of the Fotoware plugins
2. Enabling the Fotoware plugins for Adobe Creative Cloud on your computer
3. Placing assets in InDesign layouts
4. Checking out files for local editing
5. Managing files that are checked out
6. Uploading files with the Fotoware plugin
7. Cropping images using the Fotoware plugins
8. Editing images with the Fotoware plugin
9. Fotoware plugins do not display asset previews
10. Problem: Fotoware Plugin action buttons are not available in Firefox
11. Working with the Fotoware Extension for Illustrator
12. Working with the Fotoware Extension for Photoshop
13. Command-line installation of a Fotoware plugin for an Adobe product
14. Creating slide masters in PowerPoint
15. Enabling the FotoWeb Desktop plugin for Office
16. Inserting files in an Office document or presentation
17. System Requirements for Fotoware Plugins client software
18. Placing assets in Office documents and presentations
19. Managing files that are checked out
20. Fotoware for InDesign Server

Learn how to manage user consent in Fotoware.

1. Consent management overview
2. Getting started with consent management
3. Creating consent categories
4. Creating a consent form template
5. Requesting consent for use
6. Managing pending and signed consent forms
7. Asset linking
8. Categories of consent
9. Consent management general settings
10. Consent status of an asset
11. Linking assets to consent forms
12. Consent management archive settings
13. Managing consent
14. Setting the consent status of an asset
15. Signing a consent form by email
16. Signing a consent form by QR code
17. Signing a consent form on behalf of another
18. Working with consent forms
19. Declining a consent form

A complete guide to FotoWeb for iPad. Learn how to upload content, browse, and search archives, process files in workflows and more.

1. Adding more than one site in FotoWeb for iPad
2. Browsing an archive
3. Browsing subfolders in an archive
4. Cannot access photo library on iPad or iPhone
5. Defining a FotoWeb server and user credentials
6. Photo conferencing using FotoWeb screens (Legacy)
7. Previewing assets and metadata
8. Processing files in a workflow
9. Running a slideshow on a FotoWeb screen (Legacy)
10. Searching for assets on iPad
11. Setting asset rating and status
12. Uploading pictures or videos from your iPad

Learn how to use FotoWeb screens to run picture selection processes with internal and/or external users who participate and contribute files using tablets or smartphones.

1. How picture conferencing works (Legacy)
2. Creating a screen for picture conferencing (Legacy)

Learn everything you need to know about Fotoware Veloz before you buy!

1. Custom domain name policy
2. Does Fotoware offer mobile apps?
3. Fotoware browser requirements
4. Fotoware Mobile - questions and answers
5. Fotoware Veloz maintenance windows
6. How can I make my email server accept emails sent from a Fotoware Veloz tenant?
7. How do I manage rights in Fotoware?
8. How single sign-on works with Fotoware
9. How to publish content to a CMS from Fotoware?
10. Is there a purchase or ordering module available in Fotoware?
11. The difference between pools and archives
12. User types in the Fotoware solution
13. What's the benefit of having API access to the Fotoware tenant?
14. What's the benefit of having a custom domain name for my Fotoware?
15. What are albums for?
16. What are custom workflows?
17. What does the Fotoware plugin for Microsoft Office do?
18. What does whitelabeling of the Fotoware site imply?
19. What is a guest portal?
20. What is the Fotoware Service Level Agreement (SLA)?
21. What is the InDesign plugin for Fotoware
22. What site branding options are available in Fotoware?

Learn about GDPR compliance in the Fotoware system.

1. FAQ: Fotoware Data Security
2. How to comply with GDPR Right of Access Article 15
3. How to comply with GDPR Right to Erasure Article 17
4. What does Fotoware do to protect user data?

This guide contains articles describing new features, changes, and improvements to Fotoware Veloz.

1. May 2025 update
2. March 2025 update
3. February update
4. December update
5. November update
6. October 2024 update
7. September 2024
8. July 2024
9. June 2024 update
10. May 2024 update
11. April 2024 Hotfix 2
12. April 2024 hotfix 1
13. March 2024 update
14. December 2023 hotfix
15. November 2023 update
16. September 2023 hotfix
17. July 2023 update
18. May 2023 update
19. April 2023 update
20. November 2022 updates
21. October 2022 update
22. April 2022 update
23. September 2021 update
24. June 2021 update
25. May 2021 update
26. February 2021 update
27. September 2020 update
28. March 2020 update
29. August 2019 update
30. July 2019 update
31. April 2024 update
32. May 2019 update
33. Fotoware Veloz releases
34. June 2025 update
35. April update
36. March

With Activity Exports, you can configure which activity events you want to log and set up one-time exports. The exports can be downloaded as a CSV file.

1. Activity Export overview
2. Configuring Activity Exports
3. Creating an Activity Export
4. Selecting activities to log
5. Selecting metadata to log
6. Column names in the CSV file

Learn how to configure common Fotoware workflows step-by-step.

1. Using metadata to control access to assets in a Fotoware archive